Demo/Poster Set-Up Instructions

Monday, November 4th

Set-up:  2:00pm - 3:00pm

Display Time:  Presidents Reception, Monday, 6:30-9:00pm

Break Down:  9:00pm

Demos and Posters will be displayed during the President's Reception being held on Monday evening, Nov. 4, from 6:30-9pm.  

Due to limited space, poster boards will be shared (2 displays on one side, 2 on the other).  Two posters will be displayed (side by side) on each side of a 4' x 8' board.  Therefore, each poster will have a display space of 4 feet high by 4 feet wide.  Demos and videos will be displayed on the entire 4' x 8' board and electricity will be provided.  Except for demos and videos, spaces are not assigned, so you may choose your board location as soon as the room is available.  

Please prepare all materials in advance. We will not print and mount posters or copy handouts.  We will provide push pins, but if you need other materials to attach your poster, please bring these with you.

Except for demos and videos, no electrical support will be available in the poster area.  If your display includes electrical equipment, you will need to provide your own power source, such as a battery.

Lettering should be simple, bold, and easily legible from a distance of 4 feet. Lettering for the title should be at least 1.5 inches high. Under the heading, include the names of authors and their affiliations in smaller lettering.

In the body text, keep the number of words to a minimum: please remember that this is not a paper. Arrange the elements in a logical sequence: introduction or statement of the problem or issue, objectives of the research or project, methodology used, major findings or outcomes, interpretations or significance of findings or outcomes, and conclusions. Use numbers if necessary to ensure that readers can follow the sequence.

Illustrations and color will enhance the effectiveness of your presentation. Tables, figures, and photographs are encouraged. While you should consider graphic impact, note that simplicity and legibility are more important than artistic embellishments. The background of the poster may be any color, so long as there is a strong light-dark contrast between background and lettering. The boards provided for mounting posters are usually beige or white.