Digital Liaisons: Engaging with Digital Curation Theory and Practice

At the 2013 ASIS&T Annual Meeting, the SIG Digital Libraries hosted a panel exclusively featuring posters and presentations by master’s and undergraduate students on topics pertaining to interdisciplinary collaboration. This event was intended to acknowledge the presence of ASIS&T student members by providing a venue specifically for master’s and undergraduate students to present independent research on topics related to information and knowledge management. In recognition of limited student funding, participants were allowed to present in absentia through video presentations and mailing in posters. The event also served as a social meeting point to facilitate networking between students, faculty, and professionals.

SIG DL would like to share the excellent work by our presenters through this webpage. Below, you can learn more about the backgrounds of the presenters, view videos from the panel, and review supplementary material. For any questions, please feel free to contact SIG DL at

Link to abstract

Complete Video:


Poster Session
Keynote Speaker
Plenary Speaker
Questions & Answers
Awards Presentation

Poster Session

Cloud Computing in Public University Libraries in Brazil: Perspectives and Challenges
Honorable Mention Award
Érica Saito, Universidad Carlos III de Madrid

Cloud computing is already a reality in many libraries around the world and it “refers to both the applications delivered as services over the Internet and the hardware and systems software in the data centers that provide those services” (Armbrust et al., 2010, p. 50). Breeding (2012, p. 2) states that “the term cloud computing is used quite freely, tagged to almost any type of virtualized computing environment or any arrangement where the library relies on a remote hosting environment for a major automation component”.

The technologies associated with cloud computing can be classified in three main categories: infrastructure as a service (IaaS), platform as a service (PaaS) and software as a service (SaaS). In libraries’ environment, it is commonly used as Saas (for instance, Alma, WordShare and Summon, are services that provided…) but also as IaaS where instead buying hardware, the institution only rent servers in the cloud. As highlighted by Romero (2012, p.111) adoption of cloud computing approaches could report significant benefits to libraries, namely: cost reduction, scalability, lower investment, reduced risk, included support and greater security and accessibility.

This new trend is affecting directly the way that libraries around the world are addressing digital preservation issues, as they need to ensure the perdurability of data. In the case of Brazilian libraries, further reflection is still needed. Even though public and universities libraries are starting to use cloud services, the fact that the government funds them, poses the challenge of the request for bids, enforced by the Brazilian legislation for every product or service that cost more than R$8.000,00 (about U$3478,00). If this process was to fail, and another purchase process was to be initiated, the service and/or the storage of data are not guaranteed.

The poster will present preliminary results of a survey addressed to the librarians and IT analysts of the three largest public universities in São Paulo State: São Paulo University, University of Campinas and São Paulo State University. The main aim of this research is to determine the main reasons for the low penetration of cloud services in Brazilian libraries, whether they are solely related to the legal barriers or there are other technological, social or cultural reasons, as the librarians’ reluctance to embrace disrupting approaches as this one. The study also reflects on the opportunities and challenges of cloud based digital preservation practices in Brazilian libraries, with the aim of ensuring long-term and safe storing of their data, while staying within the assigned budget and respecting current legislation.


Armbrust, Michael et al. (2010). A view of cloud computing. Communications of the ACM, 53(4), 50-58.

Romero, Nuria Lloret (2012). “Cloud computing” in library automation: benefits and drawbacks. The Bottom Line: Managing library finances, 25(3), 110-114.

Érica Saito is Chief Librarian in the School of Physical Education and Sports Library at São Paulo University (Brazil). She has a Master Degree in Libraries and Documental Patrimony at Universidad Carlos III de Madrid (Spain) and she is a Master Degree Candidate in Libraries and Digital Information Services in the same institution.


Managing Legacy Data: A Primer for Non-Data Management Librarians
Brianna Marshall, Indiana University

While there is a great deal of current literature dealing with data management and curation, much of it is theoretical. Librarians are increasingly expected to work with researchers to organize and store large amounts of data, and often, these librarians do not have formal data management training. The question of how librarians with few resources and little time can know where to begin is rarely addressed. There is a need for basic guidelines these librarians can follow, including simple recommendations for organizing files, providing context to the files, and determining storage and access platforms.

In the case study described by this poster, graduate students at the Indiana University Department of Information and Library Science (and data management novices) undertook responsibility for a legacy public health research dataset, in part to determine what a librarian without data management training would need to know in order to manage similar data. The dataset spanned several decades, contained 856 data files, and included myriad file formats.

Beyond describing the steps taken to understand the dataset, the poster examines the three main aforementioned issues the graduate students identified in managing a legacy dataset: file organization, contextualizing data, and storage and access platforms. Finally, recommendations are made to help non-data management librarians working with legacy data find solutions to these problems.

Brianna Marshall is a third year Master of Library Science and Master of Information Science student at Indiana University’s School of Informatics and Computing in Bloomington, IN. She currently works for the IU Libraries as the Avalon Media System Project Assistant, Digital Library Research Assistant, and Scientific Data Curation Assistant. After graduating in May 2014, Brianna would like to work with digital projects at an academic library. She blogs and tweets occasionally @notsosternlib.


Unlocking GATE: Gaining Access to Analog Items in a Digital World

Jennifer Clark, University of Illinois at Urbana-Champaign

Working with the Earth Observing Laboratory from the National Center for Atmospheric Research, data from the Global Atmospheric Research Program’s Atlantic Tropical Experiment (GATE) in 1974 were selected for a pilot data rescue project. The collection included over 1300 heterogeneous analog items, including microfilm, film reels, and paper. By investigating the application of born-digital data curation practices to these analog data holdings, GATE data were made accessible and discoverable in order to enable re-use, and next steps were recommended to move the data to the digital environment. A standard operating procedure was developed so that the data rescue process could be re-created with other collections.

Mock-up available here:

Jennifer Clark is a Master’s student at the Graduate School of Library and Information Science at University of Illinois at Urbana-Champaign with a specialization in Data Curation. Previously, she worked as a Technical Writer for a software development company for 5 years, focusing on developing standards for technical, descriptive, and provenance documentation for both production and legacy systems. Jennifer holds a BA in English Literature from Louisiana State University.


A. Schwab Digital Archive: Preserving Cultural Heritage through Collaborative Partnerships
Krista Oldham, Brigitte Billeaudeaux & Zach Sandberg, University of Tennessee, Knoxville

The unique and irreplaceable value of objects and places that define the cultural heritage of a people, a state or a country has long been recognized and documented. This recognition of the importance in identifying and defining historically and culturally significant material has given rise to a concomitant need for accurate and detailed information that assists in placing an asset within its proper historical and cultural context. Unfortunately, for many private organizations with large and broad collections it is difficult to maintain an environment or culture that promotes preservation of and access to these materials. A. Schwab’s is a prime example of an organization of significant historical and cultural importance that has amassed a large collection of items and documents invaluable to understanding the economic dynamics of Memphis, Tennessee and the greater Mid-South region in the latter half of the 19th century and the first half of the 20th. Like many companies, however, A. Schwab has had little opportunity to maintain or develop an approach in which to manage and care for their collections.

A. Schwab’s was established in 1876 by a French Jewish immigrant named Abraham Joseph Schwab and it is the oldest continually operating dry-goods store in Memphis and in the Mid-South. A. Schwab’s is located on Beale Street, a national historic landmark and the top tourist attraction in the state of Tennessee. It is also the oldest continuously operating business left on Beale Street.  In its time on Beale Street, A. Schwab’s has borne witness to and participated in the social and commercial history of Memphis, from the Yellow Fever epidemic of the 1870s to the store’s height of success in the early 1920s; to the Great Depression, World War II, and the late 1960s civil rights protests and riots in downtown Memphis. A. Schwab’s has successfully coped with the urban decay and suburban sprawl that doomed so many of their contemporaries. It has served as an anchor for later efforts at urban renewal, and has remained a cornerstone of Memphis’ history and culture. Throughout these tumultuous years, A. Schwab’s had collected a wealth of cultural artifacts and documents that remained un-catalogued, with scant resources available to devote to their preservation.

The creation of the A. Schwab Digital Archive was a collaborative partnership between University of Tennessee graduate students in Information Science and the A. Schwab Trading Co. focused on the digitization of the company’s archival holdings. This joint effort resulted in the organization, cataloging, and the facilitating of electronic access to the existing historic materials spanning the company’s long and varied history. While serving to preserve in digital form the artifacts, print and photographic materials associated with A. Schwab’s history, it was the goal of the project that the materials be made available as learning resources for scholars, students, tourists, and the general public.

This poster will demonstrate the steps taken in the creation of a digital archive that focuses on broadening digital initiatives outside academic and research environments while also documenting the efforts to protect and preserve items that represent the very distinct and important historical culture of Memphis and the Mid-South.

Krista Oldham is currently a graduate candidate in the School of Information Sciences at the University of Tennessee, Knoxville, and resides in Fayetteville, Arkansas, where she is employed at the University of Arkansas Mullins Library in Special Collections as the Senior Level Archival Manager. She holds a BA and MA in history and is the Co-Director of the Arkansas Delta Oral History Project.

Brigitte Billeaudeaux is currently a graduate candidate in the School of Information Sciences at the University of Tennessee, Knoxville, and resides in Memphis, Tennessee, where she is employed at the University of Memphis Libraries in the department of Preservation & Special Collections. Brigitte’s background is in Applied Anthropology and Museum Studies. She uses these interests in her work with the National African American Photographic Archive under the University of Memphis’ University Libraries Digital Repository.

Zach Sandberg is a Library Assistant I at the University of Memphis’ University Libraries in the Circulation Department. He is a graduate student at the University of Tennessee, Knoxville, in the School of Information Sciences, and does freelance web design in his spare time. He and his wife Lee live in downtown Memphis with their chihuahua Sarge and their border collie Max.


In Thin Air: Can Small Organizations Like the American Alpine Club Library Afford Digital Preservation?
Julia Blasé, Library of Congress

The American Alpine Club Library (AACL) relies on extremely limited financial, technological, and personnel resources to make its collections of books, videos, photographs, maps, slides, film, fine art, and ephemera available to the public online. The library generally has no more than three full time staff, none dedicated to technology, and relies instead on a host of volunteers and open-source softwares to accomplish digital projects. Though the AACL has done well with their resources and made many collections available online, the library’s single project-based digitization workflow is difficult to maintain at current resource levels, requiring frequent software trouble-shooting by full-time staff and labor-intensive quality review of intern and volunteer work, and making any additional digital preservation effort seem impractical.

This poster will cover observations made regarding AACL digital practices while working with their staff to select, digitize, and host a selection of content online. A comparison of the observed practices with good “digital stewardship” practices as defined by the Digital Preservation Outreach and Education (DPOE) curriculum and National Digital Stewardship Alliance’s (NDSA’s) “Levels of Digital Preservation” suggests possible paths towards establishing a digital stewardship program despite limited capital. For example, an organization with few resources might prioritize the ‘Identify’ stage of the DPOE curriculum, using inexpensive partnerships with local library programs to help it gain intellectual and physical control over its collections, and then using the newly completed collections inventory to identify and target future digitization projects towards stakeholders with the interests in and resources to fund such initiatives. That same library could continue to use their current digitization workflow for such projects, but additionally ensure that basic steps from Level 1 of the NDSA’s document, such as making two copies of each master file and storing them in separate locations, are integrated into the workflow, contributing significantly to digital preservation without demanding much additional investment. This poster offers those suggestions and others to support the opinion that, though organizations with fewer resources must prioritize their digital project efforts based on their unique contexts, a few essential steps can be taken using existing funding, staff, and technology to place them on the path towards good digital curation.

Julia Blase graduated with her MLIS from Denver University in June of 2013. She completed her graduate project in the spring of 2013 at the American Alpine Club Library. Her research interests are in digital stewardship and preservation, and she is currently a National Digital Stewardship Resident (NDSR) with the Library of Congress and the National Security Archive, where she is working to research and propose a sustainable digital stewardship plan for the Archive’s digital collections.


The Laura Hershey Digital Collection: LIS Students and Denver Public Library Collaborate
Allison Bailey, Jen LaBarbera, Gina Schlesselman-Tarango (presenting) & Hana Zittel, University of Denver

The Laura Hershey Collection contains a variety of materials created by or related to Laura Hershey (1962-2010), a Colorado-based writer, poet, activist, and consultant.  A portion of the collection was digitized by graduate students at the University of Denver as a class project in the spring of 2013 to bring attention and provide access to the vital work Hershey pursued on the topics of activism, social justice, disability rights, equitable health care, community inclusion, feminism, and nonviolence. Digitization, accompanied by a solid physical and digital preservation plan, allowed for a long-term solution for protecting fragile items. The team also approached this project as an opportunity to gain experience working with different types of digital and analog objects and as a chance to work through the process of creating a new digital collection, including scanning, audio conversion, metadata, record building, interface design and usability. The collection ended with 20 photographs, 12 poems, 7 articles, and 2 audio collections of poetry completely digitized. All digitized items were added to an Omeka digital collection interface, and metadata was created for each item. Usability testing was performed on the collection with special attention paid to AAA accessibility standards to improve access to the collection for users with disabilities. The team compiled a final report that includes all project documentation such as technical specifications, a data dictionary, and a list of locally controlled vocabulary, which will assist the Denver Public Library’s Western History and Genealogy department in accessioning and building on the digital collection. Further, the team hopes that with the final report document, this pilot project can play a role in establishing guidelines and practices for future startup projects that may be similar to the Laura Hershey Digital Collection. As members of the disability rights community are dispersed globally, the digitization and curation of this specialized collection are especially important to increase access to Hershey’s work and raise awareness for the causes to which Hershey devoted her life.

The collection’s unique and important perspective on Hershey and the disability rights movement has drawn the interest of the Denver Public Library’s Western History and Genealogy department, and a larger disability rights collection that includes Hershey’s papers as well as the student-created digital collection will be housed in their collections. Staff at Denver Public Library is dedicated to honoring Hershey’s view of disability as a positive rather than negative characteristic and is requiring that volunteers working with this collection understand disability culture so that the materials can be properly processed. Further, the collection donor intends to assist at the library with this same goal in mind.

If selected, a laptop of other device will be made available near the poster so that attendees are able to access, view, and interact with the digital collection.

Allison Bailey is in her second year of the MLIS program at the University of Denver. Her numerous interests include digital librarianship and special libraries. She lives in Colorado with her partner and two extremely spoiled cats.

Jen LaBarbera is a second-year MLIS candidate at the University of Denver with interests in archives, digital libraries, and applying queer/feminist theory to the practices of libraries and archives. Her capstone project for the MLIS degree explores whether and how archives include or center marginalized voices in their collections. She currently lives in Denver with her two cats and escapes to the mountains whenever possible. Jen is currently the president of the University of Denver’s student chapter of the Society of American Archivists.

Gina Schlesselman-Tarango, MLIS candidate, holds a Masters of Social Science degree and is interested in reference and instruction in academic libraries. She hopes to facilitate critical examination of the world through the use of technology in interactive classroom environments. She lives in Denver with two felines and her husband Miguel. She serves as the current chair of the University of Denver’s ASIS&T student chapter.

Hana Zittel is a second-year MLIS candidate at the University of Denver with an interest in early childhood education and the political role of public libraries. She currently works for the Denver Public Library at one of their beautiful branch libraries. She is originally from Steamboat Springs, Colorado, but now lives in Denver with her dog Scout.


Developing Preservation Policy for Dryad Digital Repository
Sara Mannheimer (presenting) & Ayoung Yoon, University of North Carolina at Chapel Hill
Best Poster Award

The purpose of this research was to develop preservation policy for Dryad Digital Repository, a curated, general-purpose repository that makes the data underlying scientific and medical publications discoverable, freely reusable, and citable (footnote, or endnote for Dryad URL). The policy aims to guide current and future preservation practice at Dryad and facilitate the long-term preservation of Dryad’s digital assets. Dryad archives a large array of types and formats, though some formats are preferred and better supported than others. The Dryad policy is as inclusive as possible for the diversity of materials underlying a publication. Submitted files associated with an appropriate publication are almost always accepted, as long as there are no copyright/licensing conflicts; there is no sensitive human subject or endangered species information included; and there are no technical problems, such as corrupted files or viruses. Dryad’s mission is to ensure access to its data over the long term in order to facilitate data availability, data sharing, and scholarly communication. A preservation policy and plan is important to this mission, and is the focus of the work presented in this abstract.

In keeping with Dryad’s mission of open access and scholarly communication, the aim of the preservation plan is to ensure authenticity, reliability, and integrity of research data over the long term so that data can be re-used for research and education. Dryad uses the definition of “long term” as stated in the Open Archival Information System (OAIS) reference model: “a period of time long enough for there to be concern about the impacts of changing technologies, including support for new media and data formats, and of a changing user community, on the information being held in a repository.”

The Dryad Preservation Task Force began developing the preservation policy in February 2013. Two members of the Task Force researched and wrote the digital preservation plan, guided by a review of existing preservation practices, models, and policies; and in consultation with a working group of digital preservation experts. Using the Open Archival Information Systems reference model as a framework, we developed a plan tailored to Dryad’s workflows and content. Our process consisted of three main phases. First, we conducted a literature review digital preservation theory and practice, looking especially at other data repositories’ preservation activities. Second, we wrote our preservation policy document, informed by a few different preservation policy templates, but ultimately structured according to Dryad’s specific needs. The policy includes current Dryad practices, short-term goals, and long-term goals. Third, we initiated testing of preservation tools, including conversion tools for unusual or obsolescing filetypes.

The initial preservation policy was presented to the Dryad Board of Directors in May 2013. The issues discussed in the preservation policy included:
1. Purpose
2. Scope and content coverage
3. Overview and preservation strategy
4. Format support and levels of preservation (e.g., Preferred formats, and format support levels)
5. Implementing the strategy (e.g. integrations of OAIS functional activities, pre-ingest & ingest, and archival storage, authenticity and integrity, security, versioning, and withdrawal of collections)
6. Sustainability plans (e.g., technical sustainability, institutional and financial sustainability)

The initial policy was revised in cooperation with Dryad staff in July 2013. In August 2013, the plan was distributed to a Preservation Working Group composed of digital preservation experts in the United States and United Kingdom, and we are currently awaiting response.

Ultimately, we hope our policy will not only protect our repository’s scientific data over the long term, but also serve as a blueprint for other repositories facing similar challenges. As the preservation plan is implemented, we anticipate the need to revise and reevaluate our current timeframes and best practices.

Sara Mannheimer grew up in Anchorage, AK. She earned a BA in literature from Bard College in 2003, and an MSIS from UNC-Chapel Hill in August 2013. As a graduate assistant at Wilson Special Collections Library, she pursued an interest in born-digital materials. She collaborated in processing UNC’s first hybrid collection, and she helped launch the University’s Web archiving program. She is currently interim Senior Curator at Dryad Digital Repository.


Towards a Collaborative Solution for Born-Digital Preservation for Archives
Allana Mayer, McGill University

This poster will present the results of a literature review and survey which intend to represent the current state of born-digital file archiving.
The most recent large-scale survey with useful data about born-digital collections was in 2010,  and the academic literature was hard-pressed even then to establish best practices for file conversion or emulation. New technological developments offer unexpected possibilities for full-disk archiving, cloud access to multiple versions of software and hardware emulation environments, and collaboration between institutions and with private vendors and policy-makers. A successful digital preservation strategy must aim to solve the most challenging problems of file frameworks, rather than supply an operable solution for the simplest and most common – and recognize that public foray into a private market requires collaboration and advocacy.

Visual representations will give basic explanations of the various techniques used in digital file preservation, including conversion, emulation, full-disk archiving, and the workings of cloud access to digital environments.  Positions will be informed by the performance model of file access, and theories of the way a creator’s intent is mediated by technology.
An online survey emailed to the staff of Canadian cultural institutions, modeled on the questions asked in 2010, is expected to provide useful feedback on common practices, staff training and experience, and use of both public and private resources (for example, open-source archival tools versus purchased software licenses) in order to meet user needs. Data collection may not be complete by the time of the conference, but preliminary results will be represented graphically where available.

The poster will conclude with a number of suggestions for future areas of development, including those listed above. It is hoped that the field will benefit from taking into account emerging technologies and opportunities for digital collaboration – and that progress can be made towards institutional collaboration and advocacy within the private market for various solutions to the many issues in the area.

Allana Mayer (McGill University) is in her second year of the archival stream of the MLIS degree at McGill University.  She received her undergraduate degree in Fine Arts Cultural Studies: a mix of art theory and criticism, aesthetic philosophy, and studio courses that explored digital art and interactivity. Allana plans to work in art and media archiving, and focus on born-digital content, copyright and open access, and the maintenance of archival context for artistic works in digital environments


Technology & Antiquity: How Rutgers University Libraries is Building a Digital Collection of Roman Republican Coins for Today’s Scholars
Annamarie Klose (presenting), Rick Hale & Scott Goldstein, Rutgers University

The Badian Roman Coins Collection, donated to Rutgers University Libraries (RUL) by the late Dr. Ernst Badian, features over 1,200 coins from every period of the Republic, from inception to dawn of empire.  With a grant from the Loeb Foundation, a collaborative team from Special Collections and University Archives, the Scholarly Communication Center, and Rutgers University’s Department of Classics is creating digital records for each coin and a web portal to facilitate education and classroom use.

Each coin in the collection is photographed with a PhaseOne camera from seven different angles, showing not only the obverse and reverse as is standard but also edge and oblique shots, adding a novel dimensionality to the coins.  Finally, the coins’ metadata records and digital images are stored in Rutgers University Libraries’ digital repository, RUCore.  The metadata records include descriptive, source, technical, and rights metadata from MODS, PREMIS, and RULIB schemas in a METS wrapper.  The team has created crosswalks to NUDS (Numismatic Description Standard) and VRA Core for the purpose of sharing data.

The team has had its share of challenges and pitfalls with this project.  The photography of seven different coin angles for each coin introduced object mounting issues and additional lighting flaws that are not usually a factor with traditional numismatic photography.  While MODS is suitable for many paper-based collections, the team found its one-size-fits-all metadata approach less suited to realia.  This required the team to be flexible about adapting existing metadata elements and sub-elements to the unique metadata for a numismatic collection.  Open Workflow Management System (OpenWMS), RUCore’s metadata creation application, also needed to be adapted to deal with the unique challenges of this digital collection.  While other numismatic collections are embracing linked data, the Badian Roman Coins Collection is pondering how to proceed in order to embrace the best technology advances while serving today’s scholars.

Annamarie C. Klose currently works for multiple departments at Rutgers University. She is a Digital Humanities Specialist for the Badian Roman Coins project, a part-time, temporary librarian at the Library of Science and Medicine, and a Research Assistant for Michael Lesk at the School of Communication & Information. She has a MLIS from Rutgers University and a BFA in Film & Television from New York University.

Rick Hale joined the Badian Roman Coins project while earning his degree in Library and Information Science, and, having graduated, continues to take part as a digital projects librarian. He is currently working towards a PhD in Classics at Rutgers University, with interest in exploring the ways in which digital resources can enhance classical research and the Humanities in general.

Scott Goldstein is a Digital Humanities Specialist at the Scholarly Communication Center of the Archibald S. Alexander Library at Rutgers University. He received his BA from Swarthmore College, his MA from the University of Connecticut, and his MLIS from Rutgers University.


Proselytizing Preservation: Generating Buy-In for Digital Preservation and Digital Assets Management
Elizabeth “Lisa” Cruces-Welty
, University of Notre Dame

My poster examines activities and initiatives deployed by the University of Notre Dame, Hesburgh Libraries’s Digital Initiatives and Scholarship Program aimed at increasing digital preservation awareness and collaboration across the the University campus. Specifically, this poster assess the challenges of creating Spaces for “digital work” and fostering buy-in for digital preservation across university departments and communities. In short, this poster is a case-study of the Hesburgh Library’s: Center for Digital Scholarship (launched August of 2013), ventures in digitization, and strategic creation of new positions and expertise.
Elizabeth “Lisa” Cruces-Welty is the Librarian-in-Residence at the University of Notre Dame, Hesburgh Libraries. A native Texan, Lisa holds dual B.A. degrees in History and Latin American Studies from Texas State University-San Marcos, and a Master of Science in Information Studies from the University of Texas at Austin. In addition to specializing in Archives and Academic Librarianship, her research interests are increasing access to Spanish-language material and the intersection of archives and digital initiatives.

Keynote Speaker: Carolyn Hank

Carolyn Hank, Assistant Professor at the School of Information Sciences at the University of Tennessee, has been engaged in digital curation and digital preservation research, practice, and instruction since 2005. In addition to her post at UT, she serves as faculty for the Digital Curation Professional Institute. Currently, she is a co-applicant on InterPARES Trust, a five-year Canadian SSHRC-funded project examining trust in networked digital records.



Understanding Depositing and Accessing of Electronic Health Records in a Consortia Data Repository
Kate Thornhill, Simmons College
Honorable Mention Award

The aim of this exploration is to discover how four American dental schools deposit, and access data using the Consortia for Oral Health Informatics (COHRI) Dental Data Repository. The Digital Curation Centre’s Digital Curation Lifecycle Model is used to frame the data curation practices, and a Tufts University Dental School faculty and COHRI member was subsequently interviewed about the processes. Two data interview templates were combined: “Conducting a data interview” by Michael Witt and Jack Carlson and “Simplified Data Management Plan” by the University of Massachusetts Medical School Lamar Soutter Library and Worcester Polytechnic Institute George C. Gordon Library. The ingest and access processes used by COHRI were found to be in compliant with patient privacy rights, streamlined actions for getting electronic health records into the repository, and setup restricted access to the database through an authentication system. Digital preservation actions should be investigated for the long-term sustainability of the project.
Kate Thornhill is in her final semester at Simmons College Graduate School of Library and Information Science. She is currently an institutional repository intern at University of Massachusetts Medical School focusing on research data management needs. Her library interests lay in digital curation and repository management. This November she begins her first professional position as Lesley University’s College of Art and Design’s Visual Resource Curator.


Selection and Appraisal of Born-Digital Media: A Literature Review
Brian Meagher, McGill University

Appraisal for archives of analog objects has been well documented, but no consensus exists for appraisal of born- digital records. This paper presents a review of the current trends and issues regarding the selection and appraisal of born-digital media. The differences between appraising  born-digital media and traditional media are outlined and an argument is made for the necessity of their appraisal. The change in media – from traditional to digital – appearing ever more frequently at archiving institutions, changes the role of the archivist as well. The key issues in appraising born-digital media are  described. Finally, some suggestions and solutions for the appraisal of born-digital media are proposed. There are many types of born-digital media and different appraisal criteria must be applied to each, however, it has been found that there are also several methods of appraising born-digital media that can be applied no matter what the format of the object in question.  This paper collects ideas from different voices in the archiving community and brings them together to create a general guide to current best practices.
Brian Meagher is a second year student in the Masters of Library and Information Science program at McGill University. His areas of research interest include archival best practices for digital media, authenticity of digital media,  music curation and inspiration as a form of information acquisition. He is also a volunteer at Archive Montreal, an organization dedicated to preserving ephemera from the Montreal independent music scene.


Utilization and Refinement of Standard Curation Models
Max Eckard & Jonathan Leidig (presenting), Grand Valley State University
Best Lightning Talk Award

The OAIS and Curation Lifecycle Model provide widely accepted models for curation workflows. However, primary and scientific research often produces content in a manner incompatible with the lack of emphasis these models place on integrating curation-supporting activities in early stages within a scientific workflow. Pre-ingest modules are needed in both models to enable curation of complex, domain-specific content during generation processes.
Jonathan P. Leidig is an Assistant Professor at the School of Computing and Information Systems of Grand Valley State University in Allendale, MI. He holds a Ph.D. in Computer Science from Virginia Tech (2012), M.S. in Computer  Science from Virginia Tech (2011), and B.S. in Information Systems from Grand Valley State University (2007). His research interests include information retrieval, digital libraries, modeling and simulation, public health, population modeling, health informatics, bioinformatics, and data visualization.

Max Eckard is the Metadata & Digital Curation Librarian at Grand Valley State University. He provides leadership and guidance in the development and implementation of data management strategies that support discovery, access, management and long-term preservation of digital assets and resources, making them readily available for patron use  and re-use. A recent graduate of North Carolina Central University’s School of Library and Information Sciences, he is passionate about digital preservation and librarianship as service.


Digital Convergence and the Education Imperative
Diana Bowers, Pratt Institute

Despite their similarities, libraries and museums have different strengths and weaknesses when it comes to user interaction and accessibility, especially in the digital realm. In order to increase digital accessibility to their collections, the two types of institution need not only to learn from each other but also to collaborate, and even to converge. This change needs to take place not only in institutions but also in museum and library education. This talk will present the current state of library/museum convergence as well as exploring what I am calling the “education imperative” to sow the seeds of digital convergence in graduate programs.
Diana Bowers is a double Master’s student at Pratt Institute studying Library and Information Science and Art History, with special certificates in Archives and Museum Studies. She expects to graduate in 2014. Diana is especially  interested in the gaps between libraries, archives, and museums and what we can do to bridge them, both professionally and academically. Diana is currently the Archives Assistant at the Ray Johnson Estate.


Creating a Marine Resources Center’s Digital Repository
Alyson Gamble, Louisiana State University

In this paper, I discuss my experience creating a digital repository for a marine resources center as part of a field experience. This digital curation project took place at the Louisiana Universities Marine Consortium (LUMCON) library. The ease I had setting up such a system is applicable to other digital curation, preservation, and reproducibility projects. In this paper, I cover the processes of software selection and article digitization as well as the importance of working with the library community when undertaking a digital repository project. With this contribution, I hope to stimulate discussion of funding for similar repositories and best practices for creating them as well as peak interest in others providing and undertaking similar internship experiences.
Alyson Gamble, an emerging information professional with five years of library experience, is a December 2013 MLIS candidate from Louisiana State University and an interdepartmental library technician at Tulane University. She holds a Master of Liberal Arts from Tulane University and a Bachelor of Arts in English from Spring Hill College. Interested in STEM librarianship, she spent June 2013 living in Cocodrie, Louisiana, where she created a digital repository for the Louisiana Universities Marine Consortium.


Plenary Speaker: Elaine Ménard

Elaine Ménard is Assistant Professor at the School of Information Studies, McGill University (Montreal, Canada). Her teaching expertises include cataloguing, indexing, classification and information retrieval. Her main research interests deal with cross-language information retrieval, image indexing and metadata. Professor Ménard has published in a number of scholarly journals, including the Journal of Information Ethics, Knowledge Organization, The Indexer, Library Hi Tech, and Documentation et bibliothèques. She has presented papers at conferences such as ACFAS, CAIS-ACSI, ISKO, NASKO, ISKO France, ISKO UK, LIDA, and ASIS&T.

Questions and Answers

Awards Presentation


Special thanks to the SIG DL Student Panel Committee (Chris Eaker, Lizzy Rolando, Carolyn Hank, Krystyna Matusiak, Tina Jayroe, and June Abbas) and the 2012-2013 / 2013-2014 officers of SIG Digital Libraries for all their help and support.

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