Guidelines and instructions for submitting final copy of papers, poster and panel descriptions to the Proceedings. Tables, graphs, equations, and other visual content need to be treated as images according to specific instructions included.
Contributed papers should present original research contributions and will be refereed. Posters and panels should address research or practice in one of the areas of the conference theme and will be refereed as well. All submissions must be submitted electronically via the conference submission web page. Submissions will be accepted in Word, RTF (Rich Text Format), and original format for posters and panel presentations.
General Layout and Formatting
Refereed paper length is limited to 12 pages (including all figures, tables, bibliography and appendices). Posters and panel summaries should be at least 2 pages in length, but may be up to 12 pages. Additional materials for poster and panel sessions (electronic version of the poster, panel presentations, etc.) may be submitted in original format, and will be included if space is available in the electronic proceedings. Additional layout guidelines as follows:
Formatted for 8.5 x 11 inch paper, or the closest European standard, which is A4.
Margins set to 1” or nearest Metric (25 mm).
Double-space between paragraphs, sections, and subsequent sections. Single-space paragraphs.
Single-column. Although previous print Proceedings were in two columns, single columns are more suited for on-screen display.
Font face shall be Arial but size is unimportant as it will be reset by html styles in the electronic publication. However, 11 point is suggested. The style (bold, normal, italics) is very important – please follow the guidelines in this Guide.
Italics – Use italics as little as possible, Use italics for:
titles of books, periodicals, and microfilm publications
genera, species, and varieties
introduction of a new technical, or key term or label on first use
letter, word, or phrase cited as linguistic example
words that could be misread
letters used as statistical symbols or algebraic variables
some test scores and scales
periodical volume numbers in reference lists
anchors of a scale [e.g. 1 (poor) to 5 (excellent)]
Do not use italics for:
foreign phrases and abbreviations common in English
nonstatistical subscripts to statistical symbols or mathematical expressions
mere emphasis, in general use syntax to provide emphasis
letters used as abbreviations
Bold – Use bold type only as described in this document
For papers reporting on research, the background and purpose of the study should be stated first, followed by details of the methods, materials, procedures, and equipment used. Findings, discussion and conclusions should follow in that order. Appendices may be employed where appropriate. For papers reporting on best practices or other aspects of information science, the authors should strive for a structure that will be clear to their intended audience.
page must contain the title of the submission and the authors’ names,
affiliations, mailing addresses, and email addresses, as described and
illustrated in the “First Author” section above. In the case of multiple
authors, please indicate which author is to receive correspondence if only one.
Financial support may be acknowledged in a footnote to the title; for other
purposes endnotes should be used. For papers longer than 5 pages, an informative abstract
of 200 words or less must be included on the first page.
There is no
need to insert a page break after the abstract, continue with Introduction (if
any), Sections, sub-sections, etc., text, tables, figures, equations, etc. as
should not be numbered. Double-space between paragraphs, sections, and
Instructions for Tables, Figures, Equations, and
instructions: Embed Tables, Figures,
Equations, and other visuals in the desired positions in the document. Use
Objects meeting the criteria listed for each below – this is very important,
particularly if any have small print or other fine details. Don’t worry about
appearance in the submitted final copy; adjustments will be made for final
on-screen display and will take advantage of functionalities unavailable to
tables using your word-processor’s native table layout functionality and
features. Position table caption above the table and center both relative to the
page, not the section. Number tables sequentially in series and separately from
other graphics. Format as illustrated:
Table 1. Analysis of
ASIS&T AM Submissions
Figures and Graphs
images as objects with the following properties:
width: 800 pixels; height: as necessary
133 dpi or ppi
May be in color or black-and-white
caption below the figure or graph and center both relative to the page.
images will look grossly large and out of place – all images will be processed
to suitable size during editing of the Proceedings. These properties ensure a
large-scale image can be displayed on-screen at fine enough resolution for
readability and understanding. Number figures sequentially in series and
separately from other graphics. Format as illustrated:
Hexagon and four-pointed star
Hexagon and four-pointed star
equations using an equation editor and insert as objects. Keep in mind, if the
equation has very small characters it will not render well in an on-screen
display and enlargements will be badly pixilated. Size accordingly.
and simple equations, such as
, in the line of text.
equation projects above or below the line, start on a new line and double-space
above and below the equation. Number equations sequentially in series and place
the number in parenthesis 10 spaces to the right of the equation, as below:
Notes are of four kinds: content notes, copyright permission notes, table notes, author notes. Number content, copyright permission notes, and table notes consecutively throughout the article with superscript Arabic numerals following the content or quotation noted. For table notes, place the numeral immediately after the table caption. Identify each note in the Notes section with the same superscript Arabic numeral preceding the note or quotation source.
supplement or amplify substantive information and should not include
nonessential information. Include them only if they strengthen the text. Limit
to one idea; if more involved, consider incorporating into the main body of
acknowledge the source of quotations. All other acknowledgements should appear
in the reference list. Follow the example for format:
5 From “Title of Article” by A. N. Author and C.
O. Author, year, Title of Journal, 50, p.
22. Copyright year by the Name of Copyright Holder. Reprinted [or Adapted] with permission.
6 From Title
of Book (p. 103), by A. N. Author and C. O. Author, year, Place of
Publication: Publisher. Copyright year by the Name of Copyright Holder.
Reprinted [or Adapted] with
Copyright Permission Notes, these identify and acknowledge material obtained
from a source other than the research reported in the article. Use the same
format as for Copyright Notes.
Use Author Notes only to supplement basic author
information such as institution, addresses, and other contact information.
Supplemental information includes disclaimers, notice of perceived conflicts of
interest, and acknowledgements identifying grants and other sources of funding.
Include employer, funding organization, or other institution required
disclaimers or disavowals of opinions and positions stated in the article.
Author Notes is also the proper place to acknowledge contributions from earlier
studies, a doctoral dissertation, or a paper presented at a meeting.
References and Citations
The accuracy and completeness of the references is the responsibility of the author. References to personal letters, papers presented at meetings, and other unpublished material may be included. The format for citation references in text for bibliographic references as been modified from the Publication Manual of the American Psychological Association (5th ed., 2001). Citation of an author's work in the text should follow the author-date method of citation; the surname of the author(s) and the year of publication should appear in the text. For example, “Smith (1999) found that…”; “other researchers (Black & Tan, 2000) …”. Formats for citation of electronic references are provided on the APA web site: http://www.apastyle.org/elecref.html.
References should be listed alphabetically at the end of the submission using an unnumbered style with no indentation in 11 point type. Each reference is one paragraph, following the Publication Manual of the American Psychological Association (5th ed., 2001), Chapter 4 guidelines as modified below.
Author last name, Author initial., repeat for up to three authors. If more than three authors, give the first, followed by et al. (do not italicize). (Publication year, in parenthesis). Article, Chapter, or other section title (do not italicize). Periodical, book, or other work title, volume (number, if any, in parenthesis) (all in italics). If the work is an edited compilation, such as conference proceedings, or collected readings, or similar, precede the title with “In “ + editor first initial, last name + “(ED)”. Follow the title with page numbers as a range [e.g. 44-67] (do not italicize, do not enclose in parenthesis or brackets). For books, proceedings, and other compilations, list place of publication + colon (:) + publisher. Close with full stop (.).
Kiggundu, M. (1981). Task interdependence and the theory of job design.
Review, 6(3), 499-508. Academyof Management
Jonassen, D. (1997). Instructional design model for well-structured and ill-structured problem-solving learning outcomes. Educational Technology: Research and Development, 45(1), 65-95.
Jonassen, D. (2000). Toward a design theory of problem solving. Educational Technology: Research & Development, 48, 63–85.
Laughlin, P. (1980). Social combination processes of cooperative problem-solving groups on verbal intellective tasks. In M. Fishbein (Ed.), Progress in social psychology vol. 1, 127-155.
Hillsdale, NJ: Erlbaum Associates. Lawrence
Li, Y. (2004). Task type and a faceted classification of tasks. Poster session presented at the annual meeting of the Association for Information Science and Technology,
. Retrieved June 29, 2005, from http://www.asis.org/Conferences/AM04/posters/250.doc Providence, RI
MacMullin, S., & Taylor, R. (1984). Problem dimensions and information traits. The Information Association, 3, 91-111.
Mcgrath, J. (1984). Groups, Interaction and Performance.
: Prentice Hall, Inc. Inglewood, NJ
Perrow, C. (1967). A framework for the comparatively analysis of organizations. American Sociological Review, 32, 194-208.
This template is based on Sparking Synergies: bringing research and practice together at ASIS&T ’05, Oct. 28 – Nov 2,
. Proceedings of the Association for Information Science and Technology Annual Meeting, no. 42, 2005. Charlotte, NC , lessons learned during production of it, and adaptations from the Publication Manual of the American Psychological Association (5th ed., 2001) Silver Spring, MD.