The Special Award was established in 1954 and is administered by the Awards and Honors Committee.
1. Nature of the Award
1.1 The award shall consist of an appropriate memento (bowl, plaque, certificate, etc.) which shall bear the inscription of the awardee's contributions.
2. Purpose of the Award
2.1 The purpose of the award is to recognize a public figure (a government or industry leader) for long-term contributions to the advancement of information science and technology which have resulted in increased public awareness of the field and its benefits to society.
2.2 This award, to be presented periodically, is designed to:
(a) Recognize a public figure for supporting information science through development of policy enactment of legislation enhancement of public access to information discovery of mechanisms for improved transfer and utilization of knowledge;
(b) Encourage other public figures to support research and development in information science and technology; and
(c) Increase publicity for and visibility of the Society.
3.1 Candidates for the award shall be eligible without regard to nationality, membership in the Society, or other limitation.
3.2 In cases where a joint contribution has been made, a joint award may be made.
3.3 The award is a once-in-a-lifetime award.
4.1 The Special Award is sponsored by the Society-at-Large and is administered by the Awards and Honors Committee.
5.1 The Awards and Honors Committee shall serve as the Nominations Committee for this award.
5.2 The Chair of the Awards and Honors Committee shall solicit nominations by mail, from all official units of the Society by January 15.
5.3 Nominations should be submitted to Special Award Nominations through ASIS Headquarters by April 15 and should include the following information:
(a) Name of the award;
(b) Name of the nominee, title, affiliation, address, telephone number;
(c) Name of the nominator, title, affiliation, address, telephone number;
(d) No more than one-page description of the contributions made by the nominee; and
(e) No more than three supporting documents.
6. Jury Committee
6.1 The Board of Directors makes the ultimate decision as to whether or not the award should be presented in a given year and selects the winner.
7. Selection of the Awardee
7.1 Nominations shall be reviewed by the Awards and Honors Committee at its mid-year meeting.
7.2 Members of the Awards and Honors Committee shall take into account the entire record of each nominee's contributions and make their decision based upon the documentation submitted in the nomination packages.
7.3 Each member of the Committee shall have one vote.
7.4 Each member of the Committee shall vote yes or no on whether any nominee shall be chosen and shall rank the nominees in order, with the first choice ranked 1, the second 2, etc.
7.5 If at least one third of the committee members present at that meeting vote no, that nomination shall be rejected.
7.6 In the absence of qualified nominations, the Committee shall recommend that the award not be given that year.
7.7 The Chair of the Awards and Honors Committee may present the names of up to three nominees for Board consideration at the mid-year meeting of the Board.
7.8 The Board may elect to consider any or all of the nominees presented as viable candidates to receive the award, and in a preferred order, or not to give the award that year.
7.9 The ASIS&T Executive Director shall contact the office of the top candidate (or nearest living relative, if the award is to be given posthumously) to announce the Board's decision to offer the award, if the selected recipient is available to attend that year's annual meeting of the Society. If that candidate does not wish to receive the award or is unable to attend the upcoming annual meeting of the Society, the ASIS&T Executive Director will repeat the process with the second and subsequently third candidate.
7.10 If none of the candidates selected by the Board is able to accept the award, the ASIS&T Executive Director shall notify the Board and the award shall not be given that year.
7.11 The Chair of the Awards and Honors Committee shall provide a 50-250 word abstract, stating why the award was given. The abstract will be used to publicize the award. Material for this abstract can be taken from the nomination package.
7.12 After selection of the awardee has been completed, the Chair of the Awards and Honors Committee shall send the nomination packets and the results of Committee deliberations to the ASIS&T Executive Director.
8. Presentation of the Award
8.1 The Award shall be announced and presented to the winner by the ASIS&T President at the banquet or a general session of the ASIS&T annual meeting.
9.1 The award shall be publicized through the Bulletin of the Association for Information Science and Technology. In addition, press releases may be sent to the winner's office and local newspapers and other people/agencies suggested by the winner. Publicity is the responsibility of ASIS&T Headquarters.
10.1 Call for nominations shall be made by January 15.
10.2 Nominations must be submitted to ASIS&T Headquarters by April 15.
10.3 Selection shall be made by the spring Board meeting.
[Approved by Board: 10/31/91]