At the 2013 ASIS&T Annual Meeting, the SIG Digital Libraries hosted a panel exclusively featuring posters and presentations by master’s and undergraduate students on topics pertaining to interdisciplinary collaboration. This event was intended to acknowledge the presence of ASIS&T student members by providing a venue specifically for master’s and undergraduate students to present independent research on topics related to information and knowledge management. In recognition of limited student funding, participants were allowed to present in absentia through video presentations and mailing in posters. The event also served as a social meeting point to facilitate networking between students, faculty, and professionals.
SIG DL would like to share the excellent work by our presenters through this webpage. Below, you can learn more about the backgrounds of the presenters, view videos from the panel, and review supplementary material. For any questions, please feel free to contact SIG DL at firstname.lastname@example.org.
Link to abstract
Cloud Computing in Public University Libraries in Brazil: Perspectives and Challenges
Honorable Mention Award
Érica Saito, Universidad Carlos III de Madrid
The technologies associated with cloud computing can be classified in three main categories: infrastructure as a service (IaaS), platform as a service (PaaS) and software as a service (SaaS). In libraries’ environment, it is commonly used as Saas (for instance, Alma, WordShare and Summon, are services that provided…) but also as IaaS where instead buying hardware, the institution only rent servers in the cloud. As highlighted by Romero (2012, p.111) adoption of cloud computing approaches could report significant benefits to libraries, namely: cost reduction, scalability, lower investment, reduced risk, included support and greater security and accessibility.
This new trend is affecting directly the way that libraries around the world are addressing digital preservation issues, as they need to ensure the perdurability of data. In the case of Brazilian libraries, further reflection is still needed. Even though public and universities libraries are starting to use cloud services, the fact that the government funds them, poses the challenge of the request for bids, enforced by the Brazilian legislation for every product or service that cost more than R$8.000,00 (about U$3478,00). If this process was to fail, and another purchase process was to be initiated, the service and/or the storage of data are not guaranteed.
The poster will present preliminary results of a survey addressed to the librarians and IT analysts of the three largest public universities in São Paulo State: São Paulo University, University of Campinas and São Paulo State University. The main aim of this research is to determine the main reasons for the low penetration of cloud services in Brazilian libraries, whether they are solely related to the legal barriers or there are other technological, social or cultural reasons, as the librarians’ reluctance to embrace disrupting approaches as this one. The study also reflects on the opportunities and challenges of cloud based digital preservation practices in Brazilian libraries, with the aim of ensuring long-term and safe storing of their data, while staying within the assigned budget and respecting current legislation.
Armbrust, Michael et al. (2010). A view of cloud computing. Communications of the ACM, 53(4), 50-58.
Romero, Nuria Lloret (2012). “Cloud computing” in library automation: benefits and drawbacks. The Bottom Line: Managing library finances, 25(3), 110-114.
Managing Legacy Data: A Primer for Non-Data Management Librarians
Brianna Marshall, Indiana University
In the case study described by this poster, graduate students at the Indiana University Department of Information and Library Science (and data management novices) undertook responsibility for a legacy public health research dataset, in part to determine what a librarian without data management training would need to know in order to manage similar data. The dataset spanned several decades, contained 856 data files, and included myriad file formats.
Beyond describing the steps taken to understand the dataset, the poster examines the three main aforementioned issues the graduate students identified in managing a legacy dataset: file organization, contextualizing data, and storage and access platforms. Finally, recommendations are made to help non-data management librarians working with legacy data find solutions to these problems.
Unlocking GATE: Gaining Access to Analog Items in a Digital World
Jennifer Clark, University of Illinois at Urbana-ChampaignAbstract
Mock-up available here: http://nldr.library.ucar.edu/repository/assets/osgc/OSGC-000-000-018-987.pdf
A. Schwab Digital Archive: Preserving Cultural Heritage through Collaborative Partnerships
Krista Oldham, Brigitte Billeaudeaux & Zach Sandberg, University of Tennessee, Knoxville
A. Schwab’s was established in 1876 by a French Jewish immigrant named Abraham Joseph Schwab and it is the oldest continually operating dry-goods store in Memphis and in the Mid-South. A. Schwab’s is located on Beale Street, a national historic landmark and the top tourist attraction in the state of Tennessee. It is also the oldest continuously operating business left on Beale Street. In its time on Beale Street, A. Schwab’s has borne witness to and participated in the social and commercial history of Memphis, from the Yellow Fever epidemic of the 1870s to the store’s height of success in the early 1920s; to the Great Depression, World War II, and the late 1960s civil rights protests and riots in downtown Memphis. A. Schwab’s has successfully coped with the urban decay and suburban sprawl that doomed so many of their contemporaries. It has served as an anchor for later efforts at urban renewal, and has remained a cornerstone of Memphis’ history and culture. Throughout these tumultuous years, A. Schwab’s had collected a wealth of cultural artifacts and documents that remained un-catalogued, with scant resources available to devote to their preservation.
The creation of the A. Schwab Digital Archive was a collaborative partnership between University of Tennessee graduate students in Information Science and the A. Schwab Trading Co. focused on the digitization of the company’s archival holdings. This joint effort resulted in the organization, cataloging, and the facilitating of electronic access to the existing historic materials spanning the company’s long and varied history. While serving to preserve in digital form the artifacts, print and photographic materials associated with A. Schwab’s history, it was the goal of the project that the materials be made available as learning resources for scholars, students, tourists, and the general public.
This poster will demonstrate the steps taken in the creation of a digital archive that focuses on broadening digital initiatives outside academic and research environments while also documenting the efforts to protect and preserve items that represent the very distinct and important historical culture of Memphis and the Mid-South.
Brigitte Billeaudeaux is currently a graduate candidate in the School of Information Sciences at the University of Tennessee, Knoxville, and resides in Memphis, Tennessee, where she is employed at the University of Memphis Libraries in the department of Preservation & Special Collections. Brigitte’s background is in Applied Anthropology and Museum Studies. She uses these interests in her work with the National African American Photographic Archive under the University of Memphis’ University Libraries Digital Repository.
Zach Sandberg is a Library Assistant I at the University of Memphis’ University Libraries in the Circulation Department. He is a graduate student at the University of Tennessee, Knoxville, in the School of Information Sciences, and does freelance web design in his spare time. He and his wife Lee live in downtown Memphis with their chihuahua Sarge and their border collie Max.
In Thin Air: Can Small Organizations Like the American Alpine Club Library Afford Digital Preservation?
Julia Blasé, Library of Congress
This poster will cover observations made regarding AACL digital practices while working with their staff to select, digitize, and host a selection of content online. A comparison of the observed practices with good “digital stewardship” practices as defined by the Digital Preservation Outreach and Education (DPOE) curriculum and National Digital Stewardship Alliance’s (NDSA’s) “Levels of Digital Preservation” suggests possible paths towards establishing a digital stewardship program despite limited capital. For example, an organization with few resources might prioritize the ‘Identify’ stage of the DPOE curriculum, using inexpensive partnerships with local library programs to help it gain intellectual and physical control over its collections, and then using the newly completed collections inventory to identify and target future digitization projects towards stakeholders with the interests in and resources to fund such initiatives. That same library could continue to use their current digitization workflow for such projects, but additionally ensure that basic steps from Level 1 of the NDSA’s document, such as making two copies of each master file and storing them in separate locations, are integrated into the workflow, contributing significantly to digital preservation without demanding much additional investment. This poster offers those suggestions and others to support the opinion that, though organizations with fewer resources must prioritize their digital project efforts based on their unique contexts, a few essential steps can be taken using existing funding, staff, and technology to place them on the path towards good digital curation.
The Laura Hershey Digital Collection: LIS Students and Denver Public Library Collaborate
Allison Bailey, Jen LaBarbera, Gina Schlesselman-Tarango (presenting) & Hana Zittel, University of Denver
The collection’s unique and important perspective on Hershey and the disability rights movement has drawn the interest of the Denver Public Library’s Western History and Genealogy department, and a larger disability rights collection that includes Hershey’s papers as well as the student-created digital collection will be housed in their collections. Staff at Denver Public Library is dedicated to honoring Hershey’s view of disability as a positive rather than negative characteristic and is requiring that volunteers working with this collection understand disability culture so that the materials can be properly processed. Further, the collection donor intends to assist at the library with this same goal in mind.
If selected, a laptop of other device will be made available near the poster so that attendees are able to access, view, and interact with the digital collection.
Jen LaBarbera is a second-year MLIS candidate at the University of Denver with interests in archives, digital libraries, and applying queer/feminist theory to the practices of libraries and archives. Her capstone project for the MLIS degree explores whether and how archives include or center marginalized voices in their collections. She currently lives in Denver with her two cats and escapes to the mountains whenever possible. Jen is currently the president of the University of Denver’s student chapter of the Society of American Archivists.
Gina Schlesselman-Tarango, MLIS candidate, holds a Masters of Social Science degree and is interested in reference and instruction in academic libraries. She hopes to facilitate critical examination of the world through the use of technology in interactive classroom environments. She lives in Denver with two felines and her husband Miguel. She serves as the current chair of the University of Denver’s ASIS&T student chapter.
Hana Zittel is a second-year MLIS candidate at the University of Denver with an interest in early childhood education and the political role of public libraries. She currently works for the Denver Public Library at one of their beautiful branch libraries. She is originally from Steamboat Springs, Colorado, but now lives in Denver with her dog Scout.
Developing Preservation Policy for Dryad Digital Repository
Sara Mannheimer (presenting) & Ayoung Yoon, University of North Carolina at Chapel Hill
Best Poster Award
In keeping with Dryad’s mission of open access and scholarly communication, the aim of the preservation plan is to ensure authenticity, reliability, and integrity of research data over the long term so that data can be re-used for research and education. Dryad uses the definition of “long term” as stated in the Open Archival Information System (OAIS) reference model: “a period of time long enough for there to be concern about the impacts of changing technologies, including support for new media and data formats, and of a changing user community, on the information being held in a repository.”
The Dryad Preservation Task Force began developing the preservation policy in February 2013. Two members of the Task Force researched and wrote the digital preservation plan, guided by a review of existing preservation practices, models, and policies; and in consultation with a working group of digital preservation experts. Using the Open Archival Information Systems reference model as a framework, we developed a plan tailored to Dryad’s workflows and content. Our process consisted of three main phases. First, we conducted a literature review digital preservation theory and practice, looking especially at other data repositories’ preservation activities. Second, we wrote our preservation policy document, informed by a few different preservation policy templates, but ultimately structured according to Dryad’s specific needs. The policy includes current Dryad practices, short-term goals, and long-term goals. Third, we initiated testing of preservation tools, including conversion tools for unusual or obsolescing filetypes.
The initial preservation policy was presented to the Dryad Board of Directors in May 2013. The issues discussed in the preservation policy included:
2. Scope and content coverage
3. Overview and preservation strategy
4. Format support and levels of preservation (e.g., Preferred formats, and format support levels)
5. Implementing the strategy (e.g. integrations of OAIS functional activities, pre-ingest & ingest, and archival storage, authenticity and integrity, security, versioning, and withdrawal of collections)
6. Sustainability plans (e.g., technical sustainability, institutional and financial sustainability)
The initial policy was revised in cooperation with Dryad staff in July 2013. In August 2013, the plan was distributed to a Preservation Working Group composed of digital preservation experts in the United States and United Kingdom, and we are currently awaiting response.
Ultimately, we hope our policy will not only protect our repository’s scientific data over the long term, but also serve as a blueprint for other repositories facing similar challenges. As the preservation plan is implemented, we anticipate the need to revise and reevaluate our current timeframes and best practices.
Towards a Collaborative Solution for Born-Digital Preservation for Archives
Allana Mayer, McGill University
The most recent large-scale survey with useful data about born-digital collections was in 2010, and the academic literature was hard-pressed even then to establish best practices for file conversion or emulation. New technological developments offer unexpected possibilities for full-disk archiving, cloud access to multiple versions of software and hardware emulation environments, and collaboration between institutions and with private vendors and policy-makers. A successful digital preservation strategy must aim to solve the most challenging problems of file frameworks, rather than supply an operable solution for the simplest and most common – and recognize that public foray into a private market requires collaboration and advocacy.
Visual representations will give basic explanations of the various techniques used in digital file preservation, including conversion, emulation, full-disk archiving, and the workings of cloud access to digital environments. Positions will be informed by the performance model of file access, and theories of the way a creator’s intent is mediated by technology.
An online survey emailed to the staff of Canadian cultural institutions, modeled on the questions asked in 2010, is expected to provide useful feedback on common practices, staff training and experience, and use of both public and private resources (for example, open-source archival tools versus purchased software licenses) in order to meet user needs. Data collection may not be complete by the time of the conference, but preliminary results will be represented graphically where available.
The poster will conclude with a number of suggestions for future areas of development, including those listed above. It is hoped that the field will benefit from taking into account emerging technologies and opportunities for digital collaboration – and that progress can be made towards institutional collaboration and advocacy within the private market for various solutions to the many issues in the area.
Technology & Antiquity: How Rutgers University Libraries is Building a Digital Collection of Roman Republican Coins for Today’s Scholars
Annamarie Klose (presenting), Rick Hale & Scott Goldstein, Rutgers University
Each coin in the collection is photographed with a PhaseOne camera from seven different angles, showing not only the obverse and reverse as is standard but also edge and oblique shots, adding a novel dimensionality to the coins. Finally, the coins’ metadata records and digital images are stored in Rutgers University Libraries’ digital repository, RUCore. The metadata records include descriptive, source, technical, and rights metadata from MODS, PREMIS, and RULIB schemas in a METS wrapper. The team has created crosswalks to NUDS (Numismatic Description Standard) and VRA Core for the purpose of sharing data.
The team has had its share of challenges and pitfalls with this project. The photography of seven different coin angles for each coin introduced object mounting issues and additional lighting flaws that are not usually a factor with traditional numismatic photography. While MODS is suitable for many paper-based collections, the team found its one-size-fits-all metadata approach less suited to realia. This required the team to be flexible about adapting existing metadata elements and sub-elements to the unique metadata for a numismatic collection. Open Workflow Management System (OpenWMS), RUCore’s metadata creation application, also needed to be adapted to deal with the unique challenges of this digital collection. While other numismatic collections are embracing linked data, the Badian Roman Coins Collection is pondering how to proceed in order to embrace the best technology advances while serving today’s scholars.
Rick Hale joined the Badian Roman Coins project while earning his degree in Library and Information Science, and, having graduated, continues to take part as a digital projects librarian. He is currently working towards a PhD in Classics at Rutgers University, with interest in exploring the ways in which digital resources can enhance classical research and the Humanities in general.
Scott Goldstein is a Digital Humanities Specialist at the Scholarly Communication Center of the Archibald S. Alexander Library at Rutgers University. He received his BA from Swarthmore College, his MA from the University of Connecticut, and his MLIS from Rutgers University.
Proselytizing Preservation: Generating Buy-In for Digital Preservation and Digital Assets Management
Elizabeth “Lisa” Cruces-Welty, University of Notre Dame
Keynote Speaker: Carolyn Hank
Carolyn Hank, Assistant Professor at the School of Information Sciences at the University of Tennessee, has been engaged in digital curation and digital preservation research, practice, and instruction since 2005. In addition to her post at UT, she serves as faculty for the Digital Curation Professional Institute. Currently, she is a co-applicant on InterPARES Trust, a five-year Canadian SSHRC-funded project examining trust in networked digital records.
Understanding Depositing and Accessing of Electronic Health Records in a Consortia Data Repository
Kate Thornhill, Simmons College
Honorable Mention Award
Selection and Appraisal of Born-Digital Media: A Literature Review
Brian Meagher, McGill University
Utilization and Refinement of Standard Curation Models
Max Eckard & Jonathan Leidig (presenting), Grand Valley State University
Best Lightning Talk Award
Max Eckard is the Metadata & Digital Curation Librarian at Grand Valley State University. He provides leadership and guidance in the development and implementation of data management strategies that support discovery, access, management and long-term preservation of digital assets and resources, making them readily available for patron use and re-use. A recent graduate of North Carolina Central University’s School of Library and Information Sciences, he is passionate about digital preservation and librarianship as service.
Digital Convergence and the Education Imperative
Diana Bowers, Pratt Institute
Creating a Marine Resources Center’s Digital Repository
Alyson Gamble, Louisiana State University
Plenary Speaker: Elaine Ménard
Elaine Ménard is Assistant Professor at the School of Information Studies, McGill University (Montreal, Canada). Her teaching expertises include cataloguing, indexing, classification and information retrieval. Her main research interests deal with cross-language information retrieval, image indexing and metadata. Professor Ménard has published in a number of scholarly journals, including the Journal of Information Ethics, Knowledge Organization, The Indexer, Library Hi Tech, and Documentation et bibliothèques. She has presented papers at conferences such as ACFAS, CAIS-ACSI, ISKO, NASKO, ISKO France, ISKO UK, LIDA, and ASIS&T.
Questions and Answers
Special thanks to the SIG DL Student Panel Committee (Chris Eaker, Lizzy Rolando, Carolyn Hank, Krystyna Matusiak, Tina Jayroe, and June Abbas) and the 2012-2013 / 2013-2014 officers of SIG Digital Libraries for all their help and support.