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SIG USE PhD STUDENT CONFERENCE TRAVEL AWARD

The PhD Student Conference Travel Award was established in 2005 and is administered by the SIG USE Awards Jury. It is sponsored by SIG USE.

1. Nature of the Award

1.1 The award shall consist of a check for $500.

2. Purpose of the Award

2.1 The purpose of the award is to assist a student in a doctoral program in attending the ASIST annual conference by defraying travel expenses.

3. Eligibility

3.1 The winner must be a member of SIG USE.

3.2 The winner must be a student in a doctoral program.

3.3 The winner’s statement must address an issue relating to the current year’s conference theme in relation to information behavior research (how people need, seek, manage, give, and use information in different contexts).

3.4 The award is a once‑in‑a‑lifetime award.

4. Administration

4.1 The PhD Student Conference Travel Award is sponsored by SIG USE and is administered by the SIG USE Awards Jury.

5. Applications

5.1 Applications should be submitted via email to the Award Jury Chair - Dania Bilal, dania@utk.edu.

5.2 Applications will be forwarded to the Jury without author identification. Therefore, the student’s name, address and academic affiliation should not appear on the statement itself, but only in the covering letter, which should identify the attached statement as being submitted specifically for this award.

5.3 In summary, the application package should include:

a) a cover letter, stating: the author’s name, address, email, and academic affiliation; and that the attached statement is being submitted for the PhD Student Travel Award;

b) the 250 word statement on an issue addressing the theme of the current year’s conference in relation to information behavior research, and carrying no applicant identification; and

c) a letter of endorsement from a faculty member at the applicant’s school.

6. SIG USE Awards Jury Committee.

6.1 The SIG USE Awards Jury is composed of seven members, including the Jury Chair, and are appointed by the Chair of SIG USE for a staggered two-year term. It is highly desirable to have among the members of the Jury individuals who are broadly and historically knowledgeable about the information behavior field, e.g., former chairs of SIG USE and long‑standing members of the research and professional community.

6.2 In most cases, members of the Jury may not be reappointed to a second two-year term.

6.3 If a member of the Jury is also an endorser of an application for this award, the Chair of SIG USE must replace him/her as juror by appointing another member to the Jury Committee.

6.4 In the absence of qualified applications, the Jury may act as a nominating committee by soliciting additional nominations and extending the deadline for nominations.

7. Selection of the Awardee

7.1 The content of each statement shall be appraised in terms of significance to information behavior and the conference theme, originality, and clarity of expression.

7.2 The maximum number of points that can be given to a statement is 100. The highest score for each of the evaluation criteria is:

- significance to information behavior and the conference theme - 50

- originality – 30

- clarity of expression - 20

7.3 Each voting juror assigns points to each nomination, based on the criteria used to evaluate it, and transmits the scores for each statement to the Jury Chair.

7.4 The Jury Chair totals the points from all jurors, and the winner is the statement with the highest total score, with an average score of at least 80 points. In cases of a tie, the tying nominees should be re-evaluated.

7.5 The Jury shall make one award or none, but reserves the right to designate runners-up, if the quality of the entries so merit. In the case that no award is made, the Jury may shift the resources to fund a second Master's Student Travel Award if a worthy application is received in that competition.

7.6 The Jury Chair shall communicate the jury’s decision to the Chair of SIG USE, the ASIST President, and the ASIST Executive Director.

7.7 The Jury Chair shall provide a 50 word abstract, stating why the award was given. The abstract will be used to publicize the award. Material for this abstract can be taken from the voting rationales provided by members of the jury.

7.8 The SIG USE Chair shall notify the author of the winning statement, in advance of the ASIST meeting.

8. Presentation of the Award

8.1 The award shall be announced and presented to the winning author by the Jury Chair during the SIG USE Research Symposium at the annual meeting of the Society.

9. Publicity

9.1 The award shall be publicized in the Bulletin of the Association for Information Science, the SIG USE listserv and any student chapter with which the winner is affiliated.

10. Deadlines

10.1 Appointments to the SIG USE Jury committee shall be made in advance of the award year and not later than the start of the ASIST annual meeting.

10.2 Statements must be submitted via the ASIST website by the posted deadline. All statements shall be acknowledged upon receipt.

10.3 Selection shall be made and the ASIST President, the ASIST Director and the Chair of SIG USE shall be notified by 21 days before the start of the ASIST annual meeting.

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