ASIS&T

SIG/STI Minutes

SIG-STI Planning Meeting
ASIS&T Annual Meeting, November 6, 2006

Members Present (16):

Phoebe Ayers, Ashley Brown, John D’Ionazio, Phillip Edwards, Ruth Fenske, Steve Hardin, Gail Hodge, Joe Hourclé, Sukyoung Kim, Bill Opperman, Robin Peek, Jian Qin, George Ryerson, Clay Templeton, KT Vaughan, Andrea Wright

DASER III Recap
KT reported that 35 individuals had registered for the DASER III/Tri-Society Symposium pre-conference event, 7 of whom were speakers.  Financially, the event broke even; the profits (approximately $50) will be shared among the co-sponsors: SIG/STI, the American Chemical Society and the Special Libraries Association.
KT raised the question of whether the SIG should continue the DASER tradition as an event coordinated by SIG/STI and the regional ASIS&T Chapter where the summit is being held. Some discussion ensued, but the question will be revisited at a future meeting.

The minutes from the 2005 meeting were approved.

Introduction of New Officers
Jian introduced Robin Peek as the incoming Chair and put forward the following candidates: Phil Edwards, continuing as Secretary/Treasurer; Joe Hourclé, as Communications Officer; and Darcy Duke, continuing as Webmaster. The open position of Chair-Elect was deferred to later in the meeting.

2007 Program Planning
After discussion, it was decided to pursue 5 proposals for next year’s Annual Meeting and/or upcoming DASER events.

  1. Data publication/data citation guidelines (shepherd: Gail)
  2. Open science and data access (shepherd: KT)
    KT described a talk at UNC entitled “Does open science matter?” in which PubChem and other projects structured around the idea of openness in data access were discussed. Gail mentioned that Science Commons could also be included under this topic. Jian asked if this topic could be part of an upcoming DASER summit, and KT remarked that it had been included in a previous DASER. KT and Jian both noted that the SIG could engage with interested individuals outside of ASIS&T if this were part of an upcoming DASER event.
  3. Scientists’ awareness of open access data sources (shepherds: Joe and Gail)
    This proposal could focus on data use, data collection, and organizational aspects of data management with respect to scientists’ awareness of open access data sources. The impact of data awareness services upon developed and developing countries might also be an area to explore. Joe mentioned that the American Geophysical Union has a group dealing with similar issues.
  4. Scientists’ information behaviors (shepherds: John and Gail)
    KT mentioned that the previous day’s session on chemists’ information behaviors was popular, suggesting that a similar topic should be proposed for next year. George suggested focusing on any divide between chemists and other scientists, and John suggested looking for common threads between or across disciplines.  Another potential avenue for this topic might have a focus on innovations in information management across disciplines.
  5. Institutional repositories and LIS education (shepherd: Robin w/ SIG-ED)
    This proposal was carried over from last year’s planning meeting. SIG-ED and SIG-DL were mentioned as potential cosponsors. Joe mentioned that a focus on the use of science data in educational settings might be worth pursuing.

General discussion of the selection process accompanied these tentative proposals. Robin suggested thinking about any potential connections to Milwaukee-area researchers, and Gail and John offered a few suggestions as well as a possible collaboration with SIG-MED. Bill asked if the SIG received a budget for any accepted sessions as well as the criteria behind the selection process.  Gail responded that quality matters more than any SIG-based quotas, and George agree that there is no fixed allocation for the number of SIG-sponsored sessions that could be selected by the planning committee. Gail added that there is the potential for post-submission negotiations across SIGs that have proposed similar sessions.

A related topic—not put forward as a formal proposal—centered on any shifts in philosophies related to scientific discovery as a result of changes in information technologies. Originally described by Ruth, Jian noted that this was the topic of a keynote talk at a previous DASER event, and alternate foci (on the characteristics of e-Science [KT], on advocacy efforts [John], on grid technologies and computational sciences [Gail]). Ruth mentioned that an earlier ASIST panel related to this topic was held with a focus on archiving.

Procedures for Awarding the CAS Student Travel Grant
Jian described the processes behind awarding the CAS student travel grant. Every year in January or February, she writes a letter to CAS to request their sponsorship and approval.  After approval, she sends announces the award and application procedures in late March.  Applications must be received in late June or early July. SIG officers serve as the award jury; they rate each applicant, and the applicant with the highest rating is chosen as the recipient.  The awards coordinator writes letters to the recipient and CAS announcing the award in August, and CAS sends the check directly to ASIST to be held until the Annual Meeting. (CAS used to send the check directly to the recipient.)

Jian introduced this year’s CAS student travel grant recipient, Andrea Wright, from the University of South Carolina and presented her with the check.

Revisited Roles of New Officers
Phil volunteered to serve as Chair-Elect contingent upon finding a candidate for the vacancy created for the Secretary/Treasurer position. John D’Ionazio volunteered to serve as Secretary/Treasurer. These revisions to officer appointments were approved.

 

 darcy@mit.edu
22 December 2006