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These bylaws shall be the operating standard for the Management Special Interest Group of the American Society for Information Science. The term "SIG-MGT" is used throughout to refer to this entity.
SIG-MGT serves those who manage information in technical or generalist environments and those who seek to increase their effectiveness at one or more stages of the information process spectrum (creation to dissemination). It provides a forum for study and discussion of confluence and integration of information technologies; managing financial and human resources; economics of the unit and the enterprise; cost-benefit analysis applications to information activities; designing optimum training and professional development strategies for information professionals; and enhancing organizational and individual productivity through effective information management.
The purpose of SIG-MGT shall include but not be limited to 1) advising the Board of Directors of the Society officers on matters pertaining to SIG-MGT's interests and areas; 2) organizing technical programs at conferences of the Society; 3) collecting and disseminating information concerning areas of interest; and 4) at the request of the Board of Directors, either as a Group or through one or more of its officers or members, representing the Society in International, interdisciplinary and interorganizational activities.
Section 1. Membership in SIG-MGT shall be open to any Member of ASIS who elects to join and who satisfies the dues requirements established by ASIS.
Section 2. All SIG-MGT members are eligible to serve as officers of the SIG. All SIG-MGT members are eligible to vote on questions submitted to the membership by mail ballot or at official meetings.
Section 3. Members shall be informed by mail of the activities of the SIG and shall receive any publications distributed by SIG-MGT.
Section 4. Any member whose membership in ASIS has been terminated shall no longer be a SIG member.
Section 5. SIG-MGT memberships shall always run concurrently with the Member's ASIS membership.
Section 1. Officers of SIG-MGT shall include a presiding officer to be known as the Chair, a Chair-Elect, a Secretary/Treasurer, and a Communications Officer.
Section 2. The Chair-Elect shall be elected prior to the Annual Meeting of ASIS and shall serve for term specified in Article V, on an Administrative Year basis (coinciding with the terms for ASIS National Officers). Individuals may be re-elected or re-appointed to an office, or may hold more than one office, except that the Chair and Chair-Elect may not be the same person.
Section 1. The Chair serves for a one-year term, but may serve a second year if the Chair-Elect is unable to assume the position. The Chair presides over all SIG-MGT meetings, appoints all committee chairs, and acts as Chair of the Nominating Committee. It is the responsibility of the Chair to develop and implement the SIG-MGT annual activity plan, which shall be filed with the SIG Cabinet Director and Headquarters within 30 days after the Chair takes office. In addition, if the position of Secretary/Treasurer is vacant, the Chair is responsible for submitting the annual activity plan to the SIG Cabinet Director by August 15th, and for keeping records of all meetings and activities. At the close of the year, the outgoing Chair must submit an activity report during the SIG's annual business meeting.
Section 2. The Chair-Elect serves for a term of one year, and automatically becomes Chair at the end of that term. The Chair-Elect works closely with the Chair in planning and executing SIG-MGT programs, and shall assume the duties of the Chair in the event of the Chair's absence, resignation or death.
Section 3. The Chair will serve as the Cabinet Representative and the Chair-Elect as the Alternative Cabinet Representative at meetings of the Group Cabinet. In the event that the Chair and Chair-Elect cannot attend a Group Cabinet meeting, a substitute shall be appointed by the Chair and the Cabinet Director notified in advance of the meeting.
Section 4. The Secretary/Treasurer is appointed by the Chair and serves for a two year appointment. The Secretary/Treasurer shall keep records of all SIG-MGT meetings and activities and is responsible for submitting the annual activity plan to the SIG Cabinet Director by August 15th. The Secretary/Treasurer must also be aware of Society policies regarding SIG finances and expenses, and in cooperation with the Chair prepares and submits the SIG-MGT budget and receives the SIG-MGT quarterly financial statements.
Section 5. The Communications Officer is appointed by the Chair and serves for a two year appointment. The Communications Officer shall develop and supervise all publications and communications with SIG-MGT members, including 1) appointing or acting as the Newsletter Editor; 2) managing listserv communications for the SIG; 3) serving as an Editorial Review Board member for "LIS Management Review"; and 4) managing SIG-MGT's web presence.
Section 1. The Executive Committee of SIG-MGT shall consist of all officers, chairs of committees, and any SIG-MGT member the Chair wishes to appoint. The Executive Committee shall conduct and manage the affairs of the SIG, subject to these bylaws and the ASIS Bylaws and existing policy, and shall possess all powers necessary or incidental to that purpose, including the right to appropriate and expend SIG-MGT funds.
Section 2. A SIG-MGT office can be declared vacant by the SIG-MGT Executive Committee or by the ASIS SIG Cabinet Director. In the event of a vacancy in an office other than that of the Chair, the Executive Committee shall appoint a member of SIG-MGT to the office till the end of the current term. The appointee filling a vacancy in the position of Chair-Elect shall not become Chair as provided in Article V, Section 2; rather, a Chair shall be elected at the next regular election.
Section 3. In the event that all SIG-MGT offices become vacant at one time, the ASIS SIG Cabinet Director shall appoint SIG-MGT members to serve as Chair and Chair-Elect until such time as official elections can be held.
Section 1. The annual planning meeting shall be held during the Annual Meeting of ASIS. An activity report for the previous year shall be presented at this meeting by the outgoing Chair. Copies of this report shall be filed with the ASIS SIG Cabinet Director and with ASIS Headquarters by August 15th.
Section 2. Notification of meetings shall be given to the membership at least six weeks prior to the date of the meeting along with the recommendations of the Nominating Committee and a ballot. (See Article VIII.)
Section 3. Other meetings may be held at the request of the Executive Committee or on the petition of twenty (20) members. The membership shall be given at least six weeks notification prior to the date of such a meeting.
Section 1. Elections shall be held each year by mail ballot at least six weeks prior to the annual business meeting.
Section 2. At least ten weeks prior to the annual business meeting the Chair shall appoint a Nominating Committee. The Nominating Committee shall consist of the Chair and two members. It shall prepare the ballot for use as provided in Section 1. Included in the ballot shall be at least two nominees for each office for which elections are to be held. Additional names of candidates shall be added to the ballot if proposed by petition of ten percent of SIG-MGT's membership submitted through the Chair to the ASIS SIG Cabinet or by proposal of the SIG-MGT Executive Committee, the SIG Cabinet, or the ASIS Board of Directors.
Section 1. Proposal for amendment to these bylaws may be made by petition of ten percent of the SIG-MGT membership submitted through the Chair to the ASIS SIG Cabinet or by proposal of the SIG-MGT Executive Committee, the SIG Cabinet, or the ASIS Board of Directors.
Section 2. The proposed amendment shall be submitted by mail ballot to all SIG-MGT members.
Section 2. The proposed amendment must receive an affirmative vote of two thirds of the ballots received in order to be approved. No approved amendment shall take effect unless and until certified by the ASIS Constitution and Bylaws and until approved by the ASIS Board of Directors. If so approved, it shall take effect immediately.
Section 4. Ammendments and/or changes to the SIG standard bylaws that are the result of changes in the ASIS Constitution and Bylaws and/or Board approved policies will automatically be incorporated into these bylaws so that they will not be inconsistent with ASIS policy.
SIG-MGT may establish Operating Rules which are not inconsistent with these bylaws or with ASIS Charter, Constitution and Bylaws. The SIG-MGT Executive Committee develops and approves all Operating Rules for the SIG.
SIG-MGT retains its charter at the discretion of the ASIS Board of Directors. In the event of the dissolution of the SIG, the assets shall, after satisfaction of all just liabilities and obligations thereof, be paid into the general treasury of ASIS.
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"Controls are concerned with locating operational weakness and taking corrective action."
Stueart, R.D., and J.T. Eastlick Library Management (1981, 2nd ed.: Libraries Unlimited), p.155