Proceedings Style Guide: Contributed Papers

Overview of Proceedings Formats

Proceedings may be published in the following forms:

  • Printed Proceedings

    The volume will include full text of all contributed papers, abstracts (or more complete descriptions) for SIG sessions, the conference program, biographical data for authors and presenters, and other information about the conference and its events. Contributed paper authors may submit camera-ready copy of their full paper prepared according to the Proceedings style sheet.

     
  • Electronic Proceedings

    This will be a World Wide Web collection. Contributed paper authors may submit their full paper, or an abstract only, marked up in HTML according to the Proceedings style sheet. Most of the other content from the printed Proceedings will be included as is. Electronic proceedings will be freely accessible on the Internet, under the same copyright guidelines as the printed proceedings unless arranged otherwise by the author(s) in advance with ASIS headquarters (i.e., copyright is generally transferred to ASIS). The electronic proceedings are guaranteed to remain available for at least one year from the conference date.


Style Guidelines - Print

This Proceedings Style Sheet has been compiled to facilitate uniformity in the appearance of print and electronic versions of ASIS meeting Proceedings, and to facilitate the editorial handling of text and graphical materials required to produce the printed and electronic versions of the Proceedings. This is especially difficult in a publication for which each author prepares his or her own camera-ready copy for the final products. Please read this style sheet and try to conform to these guidelines. Your cooperation is greatly appreciated.

Manuscript Submissions

Print your paper using a laser printer for each copy. Please submit original prints. Do not submit photocopies. Do not staple your manuscript. The pagination of your manuscript should be indicated in pencil, on the back of each page, in the lower left-hand corner, along with your last name.

Paper Size. Use 8 ½ x 11 inch paper (U.S. letter size).

Font. Use 10 point sized Times Roman (or comparable) font.

Margins. Right and left margins shall be 1 inch wide. Use left justification. Top and bottom margins shall be 1 inch. Do not use columns.

Page Numbers, Headers, and Footers. Do not add page numbers, headers, or footers to your paper.

Title/Author(s). Type the title of the paper in 12 point sized Times Roman (or comparable) font in upper and lower case, bold-faced, beginning on the first line, centered. Use single line spacing. Leave the next line blank. On the next line, in 10 point type, type the author(s) name(s), first name first, in bold face, centered.

If multiple authors are affiliated with the same institution, then separate multiple authors with a comma space. On the next line (not in boldface) type the company/university/agency affiliation as appropriate, followed by the city and state/province (or country if not U.S. or Canada). For example:

Joseph Smith, Frank Brown
University of North Texas, Denton, Texas



If multiple authors are affiliated with different institutions, then enter each as above, with a blank line between each. For example:

David Blue
Getty Information Institute, Santa Monica, California

Angela Green
Columbia University, New York, New York



Leave two blank lines between the Title/Author heading and the abstract.

Abstracts. Type the word Abstract in upper and lower case and boldface, centered. Leave one blank line then type a 250-word abstract as the first paragraph of the paper.

Headings. Type major headings in all upper case and boldface, centered. Leave two blank lines before major headings, and one blank line between heading and following text. Type subheadings in upper and lower case and boldface, flush to the left margin. Leave one blank line between subheadings and preceding or following text.

Paragraphs. Paragraphs are not indented. Use single line spacing. Leave one blank line between paragraphs.

Informational Notes (i.e., Foot- and End-). List informational notes at the end of the paper under the major heading (formatted as above) NOTES followed by one blank line. Leave a blank line between each note. Do not use footnotes at the bottom of pages. Do not use the endnotes function. When referring to them in the text, type the corresponding number enclosed in brackets. Do not use superscripts. For example:

    In the text: Many methods have been applied to the analysis of this problem. The method used here [1] results in . . .
     

NOTES

    1 Our approach is based on the work of Borgman (1990) ...

The rules for notes are based on the Publications Manual of the American Psychological Association (3rd ed., 1983). It should be consulted for guidance on any matters not covered in this style sheet. (This is the same format used in the Journal of the Association for Information Science.)

Citations in Text. Citations of an author's work in the text should follow the author-date method of citation (not the endnote method). The surname of the author(s) and the year of publication should appear in text. For example:

    Paisley (1993) found that

    Recent research has shown that (Schauder, 1994).

    In other works (Gordon & Lenk, 1992; Harmon, 1991)

References. List bibliographical references at the end of the paper under the major heading (formatted as above) REFERENCES followed by one blank line. Leave a blank line between each reference.

Examples of citations to a book, a journal article, and a chapter in a book or published proceedings of a meeting in the order of their placement, are as follows:

For books


        Author(s) full last name(s), followed by a comma and initials only. (Date in parentheses). Complete title of book in italics with first word only capitalized (abbreviation for page or pages followed by page number(s) in parentheses). Place of publication: publisher. For example:

      Borgman, C.L. (Ed.). (1990). Scholarly communication and bibliometrics. London: Sage.

      Hoag, W.G. (1976). The farm credit system: A history of financial self help (pp. 13-63). Danville, IL, Interstate Printers and Publishers, Inc.

    For periodicals


            Author(s) full last name(s), followed by a comma and initials only. (Date in parentheses). Title of article. Name of periodical in italics capitalized, volume number in Arabic numerals, page number(s) of citation. For example:

      Buckland, M., & Gey, F. (1994). The relationship between recall and precision. Journal of the Association for Information Science, 45, 12-19.

      Marcus, R.S. (1979). An experimental comparison of the effectiveness of computers and humans as search intermediaries. Journal of the Association for Information Science, 34, 381.

    For a chapter in a book or published proceedings of a meeting


            Author(s) full last name(s), followed by a comma and initials only. (Date in parentheses). "Title of chapter in quotations." In Editor(s) full last name(s), followed by a comma and initials only. (Ed(s). in parentheses), Name of book in italics with first word only capitalized, (abbreviation for page or pages page number(s) of citation in parentheses). Place of publication: publisher. For example:

      Bauin, S., & Rothman, H. (1992). "Impact of journals as proxies for citation counts." In P. Weingart, R. Sehringer, & M. Winterhager (Eds.), Representations of science and technology (pp. 225-239). Leiden: DSWO Press.

      Hoppe, K., Ammersbach, K., Lutes-Schaab, B., & Zinssmeister, G. (1990). "EXPRESS: An experimental interface for factual information retrieval." In J.-L. Vidick (Ed.), Proceedings of the 13th International Conference on Research and Development in Information Retrieval (ACM SIG/IR '91) (pp. 63-81). Brussels: ACM.

The Publications Manual of the American Psychological Association (3rd ed.) 1983, should be consulted for further guidance in the proper form for various types of references. Copies may be ordered from: Order Department, Psychological Association, 1200 Seventeenth St. N.W., Washington, DC 20036.

Graphics. Graphics including tables and figures, line drawings, photographs and other illustrations SHOULD BE included within the body of the paper. Consult the APA Publications Manual for the appropriate style for figure and table captions.

Graphics should not exceed the margins. Keep graphics as simple as possible. The Proceedings Editor reserves the right to ask for resubmission of a paper containing graphics that are illegible or are considered unnecessary.

Length of Paper. The maximum acceptable paper length is 15 pages. An additional 1-2 pages worth of space may be added for the inclusion of graphics as appropriate. The Proceedings Editor reserves the right to edit or reject any paper that does not conform to this length or the other style guidelines. The author will be contacted if the paper does not conform to these standards.


Style Guidelines - Electronic

Submit a 3.5" computer disk in a DOS format to the Proceedings editor. Electronic versions of your paper following the style sheet for manuscripts should be submitted marked-up in HTML. Please use all lower case HTML tags. Please save your file with a name in all lower case with the file extension .htm (DOS format file names). Please verify your HTML file with Netscape version 3.0 (or later version). Please indicate your name, the title of your paper, and the computer operating system used on the diskette.

Header. Please create a header for each of your HTML pages that includes the file name, your full name, the date the file was created in yyyy-mm-dd format, and the title of your paper in the following format:

    <head><!-- filename.htm was created by your-full-name in-direct-order, yyyy-mm-dd --><title>title of your paper</title></head>

For example:

    <head><!-- style.htm was created by Joseph Busch, 1997-04-12 --><title>ASIS '97 Style Sheet</title></head>

Graphics. Graphics files should be saved in a sub-directory labelled /graphics (all lower case). They should be saved in a .gif or .jpg file format. Graphics should not be referenced directly in the main HTML file representing your paper. Please create a separate HTML page file for each graphic. The figure number and caption as well as the author and paper title should be included on each graphic page. Graphics pages should be linked to the main HTML file for your paper. For example:

a) The separate page for Figure 1 (a .gif image stored as fig-1.gif in /graphics), saved as fig-1.htm:

    <html><head><!-- fig1.htm was created by Joseph Busch, 1997-04-21 --><title>ASIS '97 Style Sheet Figure 1</title></head>
    <body>
    <center><img src="graphics/fig-1.gif"><br><br>
    Figure 1.<br>
    Joseph Busch. ASIS Style Sheet.</center>
    </body></html>

b) The reference in the main paper file:

    <a href="fig-1.htm">Figure 1</a>

© 1998, Association for Information Science
Last Update:July 13, 1998