Personal Information Management
Half Day Seminar, Sunday, Nov. 5, 2006, 8:30am-12:30pm (separate fee)
Personal Information Management (PIM) refers to both the practice and the study of the activities a person performs in order to acquire or create, organize, maintain, retrieve, use and distribute the information needed to complete tasks (work-related and not) and to fulfill various roles and responsibilities (as parent, employee, friend, member of community, etc.). PIM places special emphasis on the manipulation of information as packaged into information items such as paper documents, electronic documents, email messages, web references, handwritten notes, appointments entered in a calendar and so on. How are information items organized into a person’s life for effective use and re-use?
The payoffs for advances in PIM are large and varied. 1) For each of us as individuals, better PIM means a better use of our precious resources (time, money, energy, attention) and, ultimately, a better quality to our lives. 2) Within organizations, better PIM means better employee productivity and better team work in the near-term. Longer-term, PIM is key to the management and leverage of employee expertise. Advances in PIM also translate into 3) improvements in education programs of information literacy and 4) Better support for our aging workforce and population.
The past few years have seen a revival of interest in PIM – not only as a “hot topic” but as a serious area of inquiry focusing the best work from a diverse set of disciplines including cognitive psychology, human-computer interaction, database management, information retrieval, and library and information science.
This tutorial provides an overview of PIM both as a field of inquiry and as an activity that all of us of necessity perform every day. The tutorial includes the following: 1.) A historical overview of PIM with special emphasis on developments over the past 20 years. 2.) An analytical breakdown of PIM with respect to key problems, activities of information management (assessment of need, finding, keeping, organization & maintenance, re-finding…) and domains of information management (email, web, e-documents, paper…). 3.) An assessment of current PIM research and development – including promising lines of empirical inquiry, theoretical development and tool development. 4.) A practical review of enduring “dos” and “don’ts” of personal information management. 5.) A overview of the many tools that promise to help with PIM. The tutorial will provide a way of evaluating these tools with respect to key activities of PIM. Special attention is given to new tool developments of the past year or so.
William Jones , Associate Research Professor, The Information School, University of Washington
William Jones manages the Keeping Found Things Found (KFTF) project (http://kftf.ischool.washington.edu/) in collaboration with Harry Bruce. Dr. Jones earned a Ph.D. from Carnegie-Mellon University for his investigations into human memory. He has published basic research in cognitive psychology as well as more applied research into information retrieval and human/computer interaction. His research includes pioneering explorations into the application of human memory research to the design of information retrieval systems (nearly 20 years ago) as well as the uses of “pictures of relevance” to provide visual expression to underlying properties of vector-based measures of similarity. More recently, Dr. Jones served as a program manager at the Microsoft Corporation, where he was involved in the production of information retrieval-related features for both Microsoft Office and MSN Search. Prior to his work at Microsoft, Dr, Jones led an effort at Boeing to create an information repository for flight deck problems and design rationale – credited with saving Boeing several million dollars per year in search time alone. Dr. Jones holds five patents in the area of information retrieval.