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Table Top Exhibits

ASIST Contract for Table Top Display Space

ASIST Table-Top display space is sold on a first-come first-served basis.  There is limited space available to preserve the informality of the conference and to maximize vendors productive, substantive exposure. All displays will be located in a public, high-traffic area where attendees gather.  Maximize your exposure to this targeted audience while minimizing your expense and time!

Fees

$550.00 (before August 15th)

$650.00 (after August 15th)

Materials Return Fee:  $25 per table, plus shipping charges

Install/Dismantle Fee *unstaffed tables only): $50 per table

 

Display Hours

Monday, October 20, 10:00am - 5:00pm

Tuesday, October 21, 8:30am - 5:00pm

Wednesday, October 22, 8:30am-12:00noon

Set-up begins at 8:00am on Monday, October 20th.

 

 

Click here to reserve your table top space today

Instructions to Table Top Vendors

SHIPPING:  All materials should be shipped to the following address to arrive no earlier than October 16 and no later than October 21, 2003.

HOLD FOR ARRIVAL OF PERSON CALLING FOR PACKAGE
ASIST Annual Conference, Oct. 19-22, 2003
Westin Long Beach Hotel
333 East Ocean Blvd.
Long Beach, CA 90802

If table is unstaffed, send to the attention of VANESSA FOSS.

RETURN SHIPPING NOTE:  ASIST cannot make arrangements forreturn shipping for any vendor without payment of the return shipping fee (see contract).

INSTALLATION OF DISPLAYS:  All displays are to be installed on October 20, 2003 and be fully installed by 10:00am.  Materials and products should be stored each evening. Storage is the responsibility of the vendor.

DISMANTLING OF DISPLAYS:  All displays are to be dismantled by 12:00noon on October 22, 2003.

REGISTRATION:  The Vendorís representative should go to the ASIST registration area and get a name badge & conference information.

AUDIO VISUAL EQUIPMENT, ELECTRICIAL SERVICE or ADDITIONAL FURNITURE: please contact Vanessa Foss (301) 495-0900 or vfoss@asis.org

TABLE TOP VENDOR AGREEMENT 

1. Table Assignments - Table assignments will be made on-sight in the  order that contracts were received. The rental fee must accompany applications for space. Phone reservations will be accepted but firm table assignments will not be made until payment is received. 

2. Table Tops - A standard 6 foot table and identification sign is provided by ASIST  without cost to the vendor. Any customization must first be approved by ASIST. Audiovisual aids or equipment may not by played at a level to interfere with adjacent displays.

3. Staffing - Vendors may elect not to staff their table top.  However, there will be a $50 charge for ASIST to arrange for the installation and dismantling of each table top display. In addition, for unstaffed tables there will be a $25 charge (plus actual shipping charges) for ASIST to arrange for the return of display materials. The vendor's representative will be allowed admission to conference technical sessions.

4. Payment and Cancellation - The full booth rental fee must accompany contract. Vendors may cancel this agreement by written notice to the organizers. Cancellations made prior to September  15, 2003  will be  subject to a 50% cancellation fee.  No refunds will be made on cancellations after September 15, 2003.

5. Use of Space - No vendor shall permit any other corporation/  firm or its representatives to use the space allotted to him, nor shall he display articles not manufactured or sold normally by him. Requests for co-participation in the space assigned to the original applicant must be made in writing to ASIST. If permission is granted by ASIST, there will be an additional charge of $150.00 per day for each additional participant. Vendors shall not sublet booths or assign this lease without the prior consent of ASIST.

6. Limitation of Liability - The vendor shall indemnify the  organizers against all claims, demands, actions, expenses, damages penalties or proceedings arising out of or in any way connected with the exhibitor's occupancy and use of the exhibition premises or any part thereof. Vendors will  be required to meet the cost of making good any damage to floors, walls, structures and accessories.

7. Security and Insurance - The Table Top area will not be secured. During Table Top Exhibit hours (see front of form) the organizers will  take reasonable care to ensure security in the exhibition area. Outside of the exhibit hours materials and equipment should be removed and secured. ASIST will  not be liable for damage or loss to exhibitor's property, nor shall ASIST be liable for any injury that may occur in the exhibition area. Vendors¬  should  make their own insurance and material storage arrangements.

8. Protection of Display Area - Nothing shall be posted on or  tacked, nailed, screwed or otherwise attached to columns, walls floors, or other  parts of the hotel, conference or¬  exhibit area without permission from the proper building authority and ASIST.

9. Installation and Dismantling - All displays must be in place  and set up by the time of the official opening to the show. Space not occupied or set up by that time may be reassigned for other purposes.

10. Default Occupancy - Any vendor failing to occupy space which has been contracted is not relieved of the obligation of paying for such space  at the full rental price, and the Exhibition Management shall have the right use such space as it sees fit.

11. Distribution of Printed Matter, Etc. - Vendors shall not distribute to conference attendees printed matter, samples, souvenirs and the like, except from within rented spaces. Special distribution of such matter  elsewhere must be approved by ASIST.

12. Agreement to Conditions - Each vendor for himself/herself  and his/her employees agrees to abide by these conditions, it being understood  and agreed that the sole control of the exhibits rests with ASIST.

13. Amendments - The organizers shall have sole authority to interpret and enforce all rules and regulations contained herein, and to make  any amendments thereto and to make such further rules and regulations as shall be necessary for the orderly conduct of the Table Top Displays.


Association for Information Science and Technology
8555 16th Street, Suite 850, Silver Spring, Maryland, USA
Tel. 301-495-0900, Fax: 301-495-0810 | E-mail:
asis@asis.org

Copyright 2003, Association for Information Science and Technology