ASIS Minnesota Chapter
1999/2000 Annual Report: Summary
About MNASIS | Events & Activities | Related Organizations
ASIS MN Chapter had a very successful year. We were able to respond affirmatively to the goals set out at the beginning of our term, which are: 1) to encourage "more members to participate in the activities of the Chapter as planners, decision-makers, organizers, implementers, or members of the audience; and 2) to improve the flow of information to and from our members. Altogether there was more reporting on what we want to do and the status of the different projects at some points in time. There were more solicitations for volunteers, nominations, suggestions, ideas, and other feedback. They are also of course mentioned as frequently as opportunities arise in other communications.
The number and composition of the Chapter membership varied through the year. However, as of April 2000, we had 71 members, of which 54 are regular members, 1 student upgrade, 11 students, and 5 institutional.
The ASIS MN Chapter accomplished several important projects and took on new initiatives this year - we are proud that we are able to do these and continue with those services that are already in place.
After twenty-seven years, our Chapter Bylaws were revised this year. Roy Tally undertook this complicated and very important job.
- Web site
The year saw the roll out of the Chapter Web site, thanks to Lara Friedman-Shedlov, Webmaster.
Under the guidance and nurturing of Janet Arth, MNASIS-L, the Chapter listserv, moved to the ASIS server in Indiana and vaporized the problems we started the year with.
The idea of the usefulness of having an organized Chapter archives is brought to the consciousness of the group, some initial legwork and quite of bit thinking were done.
The Executive Committee decided to move forward with establishing a scholarship program. Under the able leadership of Julie Kelly, the scholarship program got established this year. Unfortunately, nobody applied.
- Digital scholarship
Under the ASIS Digital Scholarship Project we decided to grant a one-year ASIS membership to a digital scholar. On our request, this person will become a member of our Chapter for the year. We hope to establish some personal relationship with this scholar.
For the Chapter's guidance, the Chair prepared a list of activities/actions/deadlines/etc. with the respective dates and positions/personnel responsible for each item. This calendar is mounted on the Chapter Web site.
- Officers tasks
In an effort to make being an officer or an activity chair less daunting, a document putting together the descriptions/task lists/responsibilities of the different offices and activities was also prepared by the Chair.
The listserv, the newsletter, the program meetings and continuing education sessions are services that continued from the previous years. New this year are the Web site, Public Relations, Scholarships, Job Placement.
MNASIS-L has currently 105 subscribers, composed of both members and non-members. The listserv is used for official announcements, as well as for more informal communication. There were about 90 postings from August 1999 to July 2000.
- Web Site
The site includes Chapter news, the link to the SLA/ASIS Bulletin, information on upcoming events, contact information, job listings. Lara Friedman-Shedlov, Webmaster, continues to maintain and update the site.
Even with the use of MNASIS-L and the Web site, we continue to offer the SLA/ASIS Bulletin to the members of the Chapter. It is part of our efforts to offer a variety of means of communicating with our members.
- Public Relations
Kate McGown served as the first chair of the Public Relations Committee. Shortly after joining ASIS, she was at St. Catherine's College taking part in a panel dealing with the different professional associations and talking to the College's information science students. In May, ASIS was represented at the University of Minnesota Libraries-sponsored "Enhancing Quality Service" and in September at the Minnesota Library Association Conference.
Placement is revived this year when Alice Klingener generously came forward with the idea of taking on the matching of employer and job seekers. This is how she describes it: "Keeping an eye out for job postings that might be of interest to ASIS members, especially less traditional information jobs where our skills are applicable (i.e. information architecture, usability, content management, etc.)."
- A directory database for ASIS MN and SLA MN is maintained by Janet Arth. This database is for generating mailing labels and for a print directory if deemed necessary. Again, ASIS MN cooperates with SLA MN in this service.
We had two formal business meetings, and extensive consultations within the Executive Committee and other involved members by informal meetings, e-mail and by telephone.
In cooperation with the Minnesota Chapter of the Special Libraries Association, we had eight program meetings and a continuing education event. Ample time was devoted to socializing and networking by scheduling either a breakfast or a lunch or a dinner to precede these programs. The monthly programs were:
- September 1999 - The Minnesota Chapter of SLA celebrates the 1999 Annual SLA Conference. A panel of conference planners and attendees shared their thoughts and experiences; an open discussion followed, this time with the participants sharing their experiences.
- October 1999 - Tour of the caverns of the Elmer L. Andersen Library at the University of Minnesota. Don Kelsey, U of Minnesota Facilities Planner took the group on a tour of the underground caverns that would soon be storing books from around the state, as well as the special collections from the U of Minnesota.
- November 1999 - Going Global: Serving Clients Half a World Away. Peter Sidney and Maribeth Bacig shared the Cargill Information Center's strategy for serving Cargill employees worldwide and experiences from their visit to Cargill's Asia-Pacific offices to promote Information Center services and do a knowledge audit of information resources and needs in the region.
- December 1999 - Holiday gathering. Two Minnesota authors, Patricia Hampl and Jim Lenfestey, gave short readings and Micawber's bookstore offered a number of books for sale, many of local interest. Members of the three associations (ASIS MN, SLA MN, MALL) socialized and talked "books" while enjoying great holiday food.
- January 2000 - Development of the Minnesota Historical Society Visual Resources Database. Jason Roy, Minnesota Historical Society (MHS) spoke on the MHS Visual Resources Database, a Web-accessible product which catalogs many of the photographs and other materials available from MHS.
- February 2000 - Best Practices of Knowledge Management. Tina Byrne, Enterprise, Consultant with Factiva talked about the critical attributes that ensure the success of a knowledge management program. These "best practices" are pulled from various knowledge management initiatives.
- March 2000 - New Roles for Information Professionals. The two speakers, Doris Dingley of Arthur Andersen and Rick Reynen of Deloite & Touche, have both taken new roles in their respective organizations and they spoke on how individuals in their companies transitioned to their new roles.
- April 2000 - Strategic Customer Service: The Qualcomm Library, Virtually Everywhere. Two Qualcomm employees, Amy Waterman and Chris Chatfield talked about the evolution of Qualcomm Library from a closet full of books and binders to a large, integrated corporate library without walls or boundaries.
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