Chapter Timeline
Annual Event Calendar
- AUGUST
- 15
- Distribute ASIS membership brochures and LACASIS publicity flyers to Students (Student
Chapter Coordinator)
- SEPTEMBER
- 1
- All committee chairs for the incoming year should be appointed (Chair)
- Commitment from advertisers for 4 issues of OASIS (Advertising Chair)
- Archive a copy of the Chapter Annual Activity and other award submissions (Archivist)
- 15
- Program Chair names Program Committee members
- Distribute annual stipend to Chapter Advisors (Student Chapter Coordinator)
- 30
- Submit roster of Chapter Officers to Headquarters (Chair)
- Update file of chapter officers with names of incoming officers. Make sure a copy of the annual
report has been received. (Archivist)
- OCTOBER
- 1
- Update database with new Chapter Roster from Headquarters (Membership Records)
- First OASIS published (Publications)
- 15
- Chapter year begins
- Introduce new officers at the Annual Chapter Awards Meeting (Chair, Elections Committee)
- Schedule dates and tentative subjects for LACASIS chapter meetings for the year (Program Chair)
- Invoices for advertising mailing (Advertising Chair)
- NOVEMBER
- Obtain list of unaffiliated ASIS members in Arizona, Australia, and Hawaii from ASIS
Headquarters (Membership Records)
- 15
- Submit an outline of outreach/recruiting activities to the Board (Chair-Elect)
- Update files of chapter award winners, any national awards received and any chapter member who
received national awards. (Archivist)
- 30
- Jump-start Workshop Committee (Chair)
- DECEMBER
- 15
- Appointment of Nominating Committee by Executive Board (Chair)
- Prepare McKinley Scholarship announcements (Student Chapter Coordinator)
- JANUARY
- Second OASIS published (Publications)
- 15
- Begin Awards Committee Action (Chair)
- Begin McKinley Committee Action (Chair)
- Organize a committee to judge McKinley entries and send out first flyer (Student Chapter
Coordinator)
- Mail nominations form to members (Award Committee)
- 31
- 1st Quarterly Financial Report to Headquarters (Treasurer)
- FEBRUARY
- 1
- Begin contracting potential nominees (Nominations Committee)
- 15
- Coordinate with SLA to reserve the Athenaeum for December holiday meeting
- MARCH
- Obtain list of unaffiliated ASIS members in Arizona, Australia, and Hawaii from ASIS
Headquarters (Membership Records)
- 1
- Deadline for appointing committee members and selecting Chair (Elections Committee and Chair)
- Update files of chapter members serving as officers on ASIS national committees, SIGs or Chapter
Assembly (Archivist)
- 15
- Finalize slate of candidates (Nominations Committee)
- APRIL
- Third OASIS published (Publications)
- 15
- Send out second McKinley flyer and e-mails to all LACASIS faculty members (Student Chapter
Coordinator)
- 30
- 2nd Quarterly Financial Report to Headquarters (Treasurer)
- MAY
- 1
- Receive slate of candidates from Nominations Committee (Chair)
- Submit a list of candidates for next years officers to Board (Nominations Committee)
- If unable to attend ASIS Mid-Year meeting, find an alternate and notify Chapter Assembly Director
(Chair)
- JUNE
- 1
- Deadline for Contribution To Information Science Award nominations to be received (Award
Committee)
- 15
- Submit copy with slate of candidates for the summer issue of OASIS (Nominations Committee)
- Submit names of candidates and biographies to Elections Committee (Nominations Committee)
- Submit the slate of candidates and ask for nominations from the floor at the annual business
meeting (Nominations Committee)
- 30
- Send congratulatory letter to winner of McKinley scholarship along with details for attending
ASIS National (Student Chapter Coordinator)
- Prepare write up of McKinley Scholarship winner for OASIS (Student Chapter Coordinator)
- JULY
- Fourth OASIS published (Publications)
Submit meeting attendance numbers to Chair for the Annual Report (Hospitality)
- 1
- Chapter Member of the Year nominations to headquarters (Chair)
- Submit copies of minutes to the Chair for the Annual Report (Secretary)
- 15
- Chapter Event of the Year nominations to headquarters (Chair)
- Chapter Publication of the Year nominations to headquarters (Chair)
- Selection of Contribution To Information Science Awardee (Award Committee)
- 31
- 3rd Quarterly Financial Report to Headquarters (Treasurer)
- AUGUST
- 1
- Latest date for mailing ballots for chapter offices (Election Committee)
- Notify Contribution To Information Science winner and extend invitation to speak at the October
meeting (Award Committee)
- 15
- Submit nominations for Annual Activities Report. This report can also serve as the nomination
for Chapter of the Year (Chair)
- 30
- Latest date for election ballots to be returned (Elections Committee)
- SEPTEMBER
- 10
- Report list of officers to Chapter Chair and notify candidates of results (Elections Committee)
- 30
- If unable to attend ASIS Annual meeting, find an alternate and notify Chapter Assembly Director
(Chair)
- OCTOBER
- 1
- Purchase gift to present to outgoing Chair (Past Chair)
- Contributions To Information Science certificate printed and framed (Award Committee)
- Chapter award certificates printed (Chair)
- 30
- Annual Financial Report due to Headquarters (submitted by Treasurer, outgoing Chair follows
through)
Monthly Event Calendar
- Contact Headquarters if you do not receive the monthly membership update within two weeks of
its usual arrival time (Membership Chair)
- Welcome letters should be sent within two weeks of receipt of a membership update (Membership
Chair)
- Prospective members mailings (Membership Recruitment)
- Recruitment packet mailings (Membership Recruitment)
- 15th of EACH MONTH
- Submit items for to Headquarters for Chapter Notes (Chair and Chair-Elect)
- Submit copies of minutes to the Board before each meeting (Secretary)
- Submit copies of minutes to the Director of Member Services at ASIS Headquarters (Secretary)
- AS NEEDED
- Let the Chair know when you plan to be out of town for an extended period to time. This allows
- the Chair to check to see if any committees need labels. (Membership Chair)
- Send letters to non-renewing members to determine status and/or reasons for non-renewals
- (Membership Retention)
- Send notices to other organizations regarding chapter meetings. (Publicity Chair)
