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Chapter Timeline

Annual Event Calendar

AUGUST
15
Distribute ASIS membership brochures and LACASIS publicity flyers to Students (Student Chapter Coordinator)

SEPTEMBER
1
All committee chairs for the incoming year should be appointed (Chair)
Commitment from advertisers for 4 issues of OASIS (Advertising Chair)
Archive a copy of the Chapter Annual Activity and other award submissions (Archivist)
15
Program Chair names Program Committee members
Distribute annual stipend to Chapter Advisors (Student Chapter Coordinator)
30
Submit roster of Chapter Officers to Headquarters (Chair)
Update file of chapter officers with names of incoming officers. Make sure a copy of the annual report has been received. (Archivist)

OCTOBER
1
Update database with new Chapter Roster from Headquarters (Membership Records)
First OASIS published (Publications)
15
Chapter year begins
Introduce new officers at the Annual Chapter Awards Meeting (Chair, Elections Committee)
Schedule dates and tentative subjects for LACASIS chapter meetings for the year (Program Chair)
Invoices for advertising mailing (Advertising Chair)

NOVEMBER
Obtain list of unaffiliated ASIS members in Arizona, Australia, and Hawaii from ASIS Headquarters (Membership Records)
15
Submit an outline of outreach/recruiting activities to the Board (Chair-Elect)
Update files of chapter award winners, any national awards received and any chapter member who received national awards. (Archivist)
30
Jump-start Workshop Committee (Chair)

DECEMBER
15
Appointment of Nominating Committee by Executive Board (Chair)
Prepare McKinley Scholarship announcements (Student Chapter Coordinator)

JANUARY
Second OASIS published (Publications)
15
Begin Awards Committee Action (Chair)
Begin McKinley Committee Action (Chair)
Organize a committee to judge McKinley entries and send out first flyer (Student Chapter Coordinator)
Mail nominations form to members (Award Committee)
31
1st Quarterly Financial Report to Headquarters (Treasurer)

FEBRUARY
1
Begin contracting potential nominees (Nominations Committee)
15
Coordinate with SLA to reserve the Athenaeum for December holiday meeting

MARCH
Obtain list of unaffiliated ASIS members in Arizona, Australia, and Hawaii from ASIS Headquarters (Membership Records)
1
Deadline for appointing committee members and selecting Chair (Elections Committee and Chair)
Update files of chapter members serving as officers on ASIS national committees, SIGs or Chapter Assembly (Archivist)
15
Finalize slate of candidates (Nominations Committee)

APRIL
Third OASIS published (Publications)
15
Send out second McKinley flyer and e-mails to all LACASIS faculty members (Student Chapter Coordinator)
30
2nd Quarterly Financial Report to Headquarters (Treasurer)

MAY
1
Receive slate of candidates from Nominations Committee (Chair)
Submit a list of candidates for next years officers to Board (Nominations Committee)
If unable to attend ASIS Mid-Year meeting, find an alternate and notify Chapter Assembly Director (Chair)

JUNE
1
Deadline for Contribution To Information Science Award nominations to be received (Award Committee)
15
Submit copy with slate of candidates for the summer issue of OASIS (Nominations Committee)
Submit names of candidates and biographies to Elections Committee (Nominations Committee)
Submit the slate of candidates and ask for nominations from the floor at the annual business meeting (Nominations Committee)
30
Send congratulatory letter to winner of McKinley scholarship along with details for attending ASIS National (Student Chapter Coordinator)
Prepare write up of McKinley Scholarship winner for OASIS (Student Chapter Coordinator)

JULY
Fourth OASIS published (Publications) Submit meeting attendance numbers to Chair for the Annual Report (Hospitality)
1
Chapter Member of the Year nominations to headquarters (Chair)
Submit copies of minutes to the Chair for the Annual Report (Secretary)
15
Chapter Event of the Year nominations to headquarters (Chair)
Chapter Publication of the Year nominations to headquarters (Chair)
Selection of Contribution To Information Science Awardee (Award Committee)
31
3rd Quarterly Financial Report to Headquarters (Treasurer)

AUGUST
1
Latest date for mailing ballots for chapter offices (Election Committee)
Notify Contribution To Information Science winner and extend invitation to speak at the October meeting (Award Committee)
15
Submit nominations for Annual Activities Report. This report can also serve as the nomination for Chapter of the Year (Chair)
30
Latest date for election ballots to be returned (Elections Committee)

SEPTEMBER
10
Report list of officers to Chapter Chair and notify candidates of results (Elections Committee)
30
If unable to attend ASIS Annual meeting, find an alternate and notify Chapter Assembly Director (Chair)

OCTOBER
1
Purchase gift to present to outgoing Chair (Past Chair)
Contributions To Information Science certificate printed and framed (Award Committee)
Chapter award certificates printed (Chair)
30
Annual Financial Report due to Headquarters (submitted by Treasurer, outgoing Chair follows through)

Monthly Event Calendar