Purpose of CO-ASIS&T
The purpose of the Chapter is to provide an organization through which members of ASIS&T located within the Central Ohio area may participate in and carry forward the programs and purposes of ASIS&T. The Chapter shall promote the interests of the Society and its programs and shall make every reasonable effort to involve students of information science who are located within its boundaries.
Article I. Name
The name of this organization is the Central Ohio Chapter of the American Society for Information Science and technology (ASIS&T).
Article II. Purpose
The purpose of the Chapter is to provide an organization through which members of ASIS&T located within the Chapter area may participate in and carry forward the programs and purposes of ASIS&T. The Chapter shall promote the interests of the Society and its programs and shall make every reasonable effort to involve students of information science who are located within its boundaries.
Article III. Membership
All Individual and Institutional members in good standing of ASIS&T whose mailing addresses are within the Chapter’s geographic boundaries as established by the ASIS&T Board of Directors shall automatically be members of the chapter. No individual or organization may become a member of the Chapter except by becoming a member of ASIS&T. A member of ASIS&T may become a member of the Chapter even though the mailing address is not within its boundaries.
Student members in good standing of ASIS&T who are located within the boundaries of the chapter shall be student members of the chapter.
All members shall receive Chapter publications and official notices of Chapter meetings and programs.
Individual members, student members, and one certified representative of each Institutional member may vote on any questions submitted to the members of the Chapter at a meeting, or by mail, and may serve as officers of the Chapter.
Student members shall have the same privileges and responsibilities as Individual members.
A Chapter member whose membership in ASIS&T has been terminated for any cause shall no longer be a Chapter member.
Article IV. Officers
The officers of the chapter shall include a presiding officer to be known as the Chapter Chair, a Chair-elect, a Chapter Assembly Representative, a Secretary, a Treasurer, and a Past Chair. The Chair shall serve as the Alternate Chapter Assembly Representative. The Chair, Chair-elect, and the Past Chair shall serve for one CO-ASIS&T administrative year; the Treasurer, Secretary, and Chapter Assembly Representative shall serve for two CO-ASIS&T administrative years, with the Secretary and Treasurer to be elected in alternating years. Terms of office shall coincide with the Chapter administrative year which shall correspond with the ASIS&T administrative year.
The Chapter Chair shall see that the Chapter Treasurer files an annual financial report of the Chapter with the Executive Director of ASIS&T within thirty days after the close of the ASIS&T fiscal year.
The Chapter Chair shall preside over all meetings of the Executive Committee (See Article VII, Section 1) and the Chapter. The Chair shall appoint the Chairs and members of all committees, subject to the provisions of these Bylaws.
The Chair-elect shall actively assist the Chair and shall preside at Executive Committee or Chapter meetings in the absence of the Chair. The Chair-elect shall automatically succeed to the office of the Chair upon completion of the term as Chair-elect, or upon the resignation or death of the Chair.
The Secretary and the Treasurer shall carry out the customary functions of these offices and shall execute the decisions and policies of the Executive Committee.
The officers of the Chapter must be members. They shall be elected by a plurality vote of the members voting by mail ballot. The Report and recommendations of the Nominating Committee shall be distributed to all voting members prior to the Annual Chapter Business Meeting; additional nominations may be made from the floor at the Annual Meeting.
In the event of the resignation or death of a Chapter officer other than the Chair, the Executive Committee shall appoint a member to serve until the end of the administrative year. The exception is that an appointee filling a vacancy in the position of the Chair-elect shall not accede to the chair as provided in Section 4, but shall be elected at the next regular election.
Article V. Meetings
The Executive Committee shall provide for an Annual Business Meeting. The Annual Business Meeting shall not occur within fifteen days of the ASIS&T Annual Meeting. Written or electronic notice of the Annual Business Meeting shall be mailed to all members of the Chapter not fewer than 30 days before the date of the meeting. Special business meetings of the Chapter may be held at such times and places as the Executive Committee may determine, upon 15 days prior written notice to the members.
Article VI. Dues and Finances
Any chapter dues and assessments shall be set by affirmative vote of two-thirds of the members who vote by mail ballot. If accepted by a vote of the Membership, chapter dues and assessments will be levied against all individual members of the chapter. Nonpayment of such dues shall not deny any member the privileges of Chapter membership, except that the Chapter may limit the privilege of voting or holding office in the Chapter for nonpayment of such Chapter assessment. Chapter assessments shall not be levied on Institutional members or their representatives.
The Chapter may collect monies from persons and institutions who are not members of the Society to place them on a mailing list for meeting notices and other mailings, but such persons and institutions shall have no vote in Society, Chapter or Group meetings or in mail balloting.
The Fiscal Year for the Chapter shall be in conformity with the Fiscal Year of ASIS&T.
Article VII. Committees
The Executive Committee of the Chapter shall include the elected Chapter officers, the immediate Past Chair, and the chairs of the Chapter Program, Membership, Nominating, and Hospitality Committees and chairs of such other committees as may be appointed by the Chapter Chair. The Executive Committee shall also include appointed representatives to other associations as determined by the Chair. The Executive Committee shall conduct and manage the affairs of the Chapter, subject to these Bylaws, and shall possess all powers necessary or incidental to that purpose, including the right to appropriate and expend funds.
The standing committees of the Chapter shall be a Membership Committee, Program Committee, and Hospitality Committee, plus such additional standing committees as the Executive Committee or the Membership may determine.
There shall be a Nominating Committee, consisting of a Chair and two Individual members of the Chapter, designated by the Chapter Chair. This committee shall present a list of nominees to the members of the Chapter, as provided in Article IV, Section 6. The Nominating Committee shall present to the Membership more than one candidate for each office if possible.
Article VIII. Dissolution
In the event of a dissolution of the Chapter, the assets of the Chapter shall, after satisfaction of all liabilities and obligations thereof, be paid into the general treasury of ASIS&T.
Article IX. Other
For matters not covered under these Bylaws, the ASIS&T Bylaws will be followed.
Article X. Amendment
These Bylaws may be amended by an affirmative vote of two-thirds of the members of the Chapter voting on the proposed amendment. Such amendment may be proposed by petition of a minimum of ten percent of the Chapter members, filed with the Chapter Chair, or by proposal of the Executive Committee of the Chapter or the ASIS&T Board of Directors. Such amendment shall be voted upon by mail or electronic ballot within sixty days after receipt by the Chapter Chair. The Chapter Secretary shall prepare and mail a copy of the proposed amendment together with a ballot to each voting member of the Chapter, setting forth a date not less than twenty or more than thirty days from the date of the mailing of the ballot, by which date all ballots which are returned shall be counted. No amendment to these Bylaws shall take effect unless and until it has been certified by the ASIS&T Board of Directors as being in harmony with the Charter, Constitution, and Bylaws of ASIS&T. If so certified, the amendment shall be effective as of the date of the next regularly scheduled meeting of the Executive Committee.
Revised August 2000