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MODEL BYLAWS FOR ASIS&T CHAPTERS
________________
CHAPTER
AMERICAN SOCIETY FOR INFORMATION SCIENCE AND
TECHNOLOGY
ARTICLE I
Name
Article I.
Name
The name of this organization is
the______________________________ Chapter of the American
Society for Information Science and Technology(ASIS&t).
Article II. Purpose
The purpose of the Chapter is to provide an organization
through which members of ASIS&T located within the Chapter
area may participate in and carry forward the programs and
purposes of ASIS&T. The Chapter shall promote the
interests of the Society and its programs and shall make every
reasonable effort to involve students of information science and
related disciplines who are located within its boundaries.
Article III. Membership
Section 1. All Individual and Institutional members in
good standing of ASIS&T whose mailing addresses are within
the Chapter's geographic boundaries as established by the ASIS&T
Board of Directors shall automatically be members of the
Chapter. No individual or organization may become a member
of the Chapter except by becoming a member of ASIS&T.
Upon request, a member of ASIS&T may become a member of the
Chapter even though the mailing address is not within its
boundaries.
Section 2. Student members in good standing of ASIS&T
who are located within the boundaries of the Chapter shall be
student members of the Chapter.
Section 3. All members are entitled to receive Chapter
publications. Official notices of Chapter meetings and
programs shall be distributed to all members prior to the event.
Section 4. Individual members, Student members, and one
certified representative of each Institutional member may vote
on any questions submitted to the members of the Chapter at a
meeting, or by formal ballot, and may serve as officers of the
Chapter.
Section 5. Student members shall have the same
privileges and responsibilities as Individual members.
Section 6. A Chapter member whose membership in ASIS&T
has been terminated for any cause shall no longer be a Chapter
member.
Article IV. Officers
Section 1. The officers of the Chapter shall include,
inter alia, a presiding officer to be known as the Chapter
Chair, a Chapter Assembly Representative, and an Alternate
Assembly Representative. Nothing in these bylaws shall
prevent any Chapter member from being elected or appointed to
more than one Chapter office, except that the Representative and
Alternate Representative must be different individuals.
Terms of office shall coincide with the Chapter administrative
year which shall correspond with the ASIS&T administrative
year.
Section 2. The Chapter Chair shall see that an annual
financial report of the Chapter is filed with with the Executive
Director of ASIS&T within thirty days after the close of the
ASIS&T fiscal year.
Section 3. The Chapter Chair shall preside over all
meetings of the Executive Committee (See Article VII, Section 1)
and the Chapter. The Chair shall appoint the Chairs and
members of all committees, subject to the provisions of these
bylaws.
Section 4. While not required, a Chapter Chair-elect
should be elected in additon to the officers prescribed in
Section 1 whenever possible. The Chair-elect shall actively
assist the Chair and shall preside at Executive Committee or
Chapter meetings in the absence of the Chair. The
Chair-elect shall automatically succeed to the office of the
Chair upon completion of the term as Chair-elect, or upon the
resignation or death of the Chair.
Section 5. The Chapter may choose to elect additional
officers, such as Secretary or Treasurer, at its discretion.
Terms of office may span more than one administrative year, but
should not exceed three administrative years.
Section 6. The officers of the Chapter must be members
of ASIS&T. They shall be elected by a plurality vote of the
members voting by means of a formal ballot. The report and
recommendations of the Nominating Committee shall be distributed
to all voting members prior to the Annual Chapter Business
Meeting. The Chapter shall provide its membership with the
opportunity to make additional nominations prior to distributing
the final ballots.
Section 7. In the event of the resignation or death of
a Chapter officer other than the Chair, the Executive Committee
shall appoint a member to serve until the end of the
administrative year.
Article V. Meetings
The Executive Committee shall provide for an Annual Business
Meeting. The Annual Business Meeting shall not occur within
fifteen days of the ASIS&T Annual Meeting. Written
notice of the Annual Business Meeting shall be distributed to
all members of the Chapter not fewer than 30 days before the
date of the meeting. Special business meetings of the
Chapter may be held at such times and places as the Executive
Committee may determine, upon 15 days prior notice to the
members.
Article VI. Dues and Finances
Section 1. Any Chapter dues and assessments shall be
set by affirmative vote of two-thirds of the members who vote by
means of a formal ballot. If accepted by a vote of
the membership, Chapter dues and assessments will be levied
against all Individual members of the Chapter. Nonpayment
of such dues shall not deny any member the privileges of Chapter
membership, except that the Chapter may limit the privilege of
voting or holding office in the Chapter for nonpayment of such
Chapter assessments. Chapter assessments shall not be
levied on Institutional members or their representatives.
Section 2. The Chapter may collect monies from persons
and institutions who are not members of the Society to place
them on a mailing list for meeting notices and other mailings,
but such persons and institutions shall have no vote in Society,
Chapter or Group meetings or in formal balloting.
Section 3. The fiscal year for the Chapter shall be in
conformity with the fiscal year of ASIS&T.
Section 4. The Executive Director of ASIS&T must be
a signatory on all Chapter accounts.
Article VII. Committees
Section 1. The Executive Committee of the Chapter shall
include the elected Chapter officers, the immediate Past Chair,
and the chairs of such committees as may be appointed by the
Chapter Chair. The Executive Committee shall also include
appointed representatives to other associations as determined by
the Chair. The Executive Committee shall conduct and
manage the affairs of the Chapter, subject to these bylaws, and
shall possess all powers necessary or incidental that purpose,
including the right to appropriate and expend Chapter funds.
Section 2. There shall be a Nominating Committee,
consisting of a chair and two Individual members of the Chapter,
appointed by the Chapter Chair. This committee shall
present a list of nominees to the members of the Chapter, as
provided in Article IV, Section 5. The Nominating
Committee shall present to the Membership more than one
candidate for each office if possible.
Article VIII. Dissolution
In the event of a dissolution of the Chapter, the assets of
the Chapter shall, after satisfaction of all liabilities and
obligations thereof, be paid into the general treasury of ASIS&T.
Article IX. Other
For matters not covered under these bylaws, the ASIS&T
Bylaws will be followed.
Article X. Amendment
These bylaws may be amended by an affirmative vote of
two-thirds of the members of the Chapter voting on the proposed
amendment. Such amendment may be proposed by petition of a
minimum of ten percent of the Chapter members, filed with the
Chapter Chair, or by proposal of the Executive Committee of the
Chapter or the ASIS&T Board of Directors. Such amendment
shall be voted upon by formal ballot within sixty days after
receipt by the Chapter Chair. The appropriate Chapter
officer shall prepare and distribute a copy of the proposed
amendment together with a ballot to each voting member of the
Chapter, setting forth a date not less than twenty or more than
thirty days from the date of distribution of the ballot,
by which date all valid ballots which are returned shall be
counted. No amendment to these bylaws shall take effect
unless and until it has been certified by the ASIS&T Board
of Directors as being in harmony with the Charter, Constitution,
and Bylaws of ASIS&T. If so certified, the amendment
shall be effective as of the date of the next regularly
scheduled meeting of the Executive Committee. |
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