ASIS&T PNC Officers Meeting
December 16th, 2003
Attendees: Nancy Blase, Mark Dahl, Terry Reese, Rayette Wilder, Melissa Riesland
- Officer roles
- Mark: Need to find a chair, in that position (even if it’s just a technicality)
- Headquarters said bylaws say we can appoint or call an election.
- Spring meeting by committee: spread out workload and ease Terry into leadership for 2004/05. Overall agreement.
- Mark willing to hold the chair/past chair concurrently, but can’t hold all the responsibility. Nancy agrees the position needs to be filled, for both headquarters and chapter contact. Mark will inform headquarters and send notice to the membership.
- Charges by Davenport? Mark: we can cover that cost as a meeting expense. We need to negotiate that. Need to ask Jim for a copy of the Davenport contract.
- Mark: Moving conference to west side (Seattle). Good attendance in Seattle -- most membership there. Concern to keep chapter alive. Fragile state of chapter.
- Rayette: propose meeting every five years on the east side, to serve our greater membership: Idaho, Montana, Oregon, Washington, BC, Alaska.
- Mark: membership around 300, attendance in 60-70s. Majority in Washington (75%). Good idea to do east side periodically. Nancy agrees.
- Nancy: Also, maybe extra, non-annual meetings with visit from national officer.
- Rayette: How much has Jim done? Share the input from chapter? Speakers he set up?
- Dates: Up in the air, never worked it out.
- Mark: need to set up duties. Nancy: ISchool students and faculty could be helpful with the conference. Melissa: Approach ISchool about facilities and food? Maybe contact student chapter chair?
- Melissa: contact the ISchool about providing reservations and catering. Logistics and arrangements. Driven by programming committee.
- Rayette: Student should be on the programming committee.
- Mark: find someone in ISchool (student?) to handle logistics. Melissa will make initial contact.
- Nancy: Depending on what rooms are available when, that will determine our conference date. Rayette: her experience was that UW is very helpful. Biggest concern is a program that will attract attendees.
- Mark: May would be nice before school adjourns. Willing to be on programming committee. Terry too. And a student. Nancy willing to be a resource for logistics and programming. Melissa: ping more volunteers for programming. Mark: people with contacts?
- Keynote speakers: Will they still be interested? What is their availability?
- Melissa: will handle registration.
- Mark: meeting format? Drop the workshop? Short planning time. Rayette: workshop has been a moneymaker. But agree it’ll be difficult to put together. Only do it if someone has something ready to go. State library? OCLC? Nancy: agree that we can find someone that has a ready-made tutorial. People do sign up for both workshops and meeting. Workload, maybe have one person coordinating? Melissa: I think it should stay inside of programming committee. Mark: Do only if we have a good one to do. We should look into it.
- Issue: getting set up with people on holiday.
- Consensus
- Ask chapter for program ideas, topic ideas, interest in RFCs, and volunteers for programming committee (Mark, this week)
- Concurrently set up dates (Melissa, by Jan 19th)
- After facilities are set up, then send out a formal request for proposals (By Jan 26th (Mark & Terry)
- Melissa: contact Jim about Davenport contract. Mark will contact about keynote speakers.
- Rayette and Nancy: favor a logistics committee. Melissa will organize logistics committee. Mark: students to help with registration. Mark: resource for registration.
- Nancy: move that we document the planning process for future years.
- Need to plan another meeting for that. Melissa: good to include Andrew.
- • Need to plan another meeting for that. Melissa: good to include Andrew.
ASIS&T HOME