Indiana Chapter of the Association for Information Science
Spring 1999 Issue

From the Chair | Notes from the January SOASIS Program | The State of (Electronic) Information in the State of Indiana | Joint IASIS/SOASIS Meeting - March 24 - University of Cincinnati

From the Chair

IASIS 1999...Working together and moving forward!

During 1999, the Indiana Chapter of the American Society for Information Science is working together and moving forward! We are re-organizing and re-invigorating, and we want you to be a part of it!

Moving forward to March 24, IASIS is having a joint meeting with SOASIS, the Southern Ohio Chapter of ASIS. The original "seeds" for this meeting were planted by fellow IASIS members Ralf Shaw, Chuck Davis, and Steve Hardin, along with Jim Cretsos, the current Chair-elect/Program Chair of SOASIS. In addition to S. Duncan Coleman's presentation on Knowledge Management, this meeting will provide an opportunity for you to network with IASIS/SOASIS members and experience them working together. Many thanks to the "seed planters"!

Moving forward to Saturday, April 24, plans are in the works for an IASIS Officers/Interested Members meeting to be held at IUPUIs University Library. This is the day we have set aside for re-organizing and re-invigorating our Indiana Chapter of ASIS. Allison Kopczynski, the current IASIS Chair-elect/Program Chair and I are working together with Jim Cretsos of SOASIS to work out the agenda. Known to many in ASIS as "Mr. ASIS," Jim is a 40+ year-member of ASIS and will serve as guest facilitator and motivator. During the past few months, Jim has very generously shared his time, knowledge of ASIS, and wisdom with me. Based on this experience, I can assure you that attending this meeting and working together with Jim will be a rewarding experience for all. My thanks to Jim for his dedication to ASIS and willingness to share so much of himself and to Allison for embracing her role as Program Chair with so much enthusiasm and energy.

Moving forward to your involvement in IASIS, learn all about this at the April 24 meeting. There are countless opportunities for you, and IASIS possesses great "human resources." The Indiana Chapter of ASIS is not large, but within our membership we boast two Past Presidents of the national organization (Ralf Shaw and Chuck Davis) along with former Board members. Many of our members, including Jim Morgan - Chapter Assembly Representative and Past Chair, have been active in ASIS for over twenty years. Secretary/Treasurer, Charles Sweet, has diligently served IASIS for several consecutive years, while members Julie Fore and Steve Hardin have also served continuously in a variety of official and unofficial roles, locally and nationally. IASIS member, Geoff Mckim, who currently serves as Technical Advisor to ASIS, won the 1997 James R. Cretsos Leadership Award for demonstrating "outstanding leadership qualities in professional ASIS activities."

Moving forward and working together, IASIS Newsletter Editors, Allan Barclay and Barbara Gushrowski, will also be re-organizing and re-invigorating the Chapter's Web-based newsletter. They welcome your contributions! At the April 24 meeting, we will invite your participation with and suggestions for the newsletter.

Working together and moving forward, 1999 promises to be a great year for IASIS!

Patsy Allen
I-ASIS Chair

Digitization of Library Material

Notes from the January 1999 SOASIS Program

On Thursday, 21 January 1999, the Southern Ohio Chapter of the American Society ofInformation Science (SOASIS, s/soasis/index.htm) provided a program entitled, "Digitization of Library Material." This was my first time attending a SOASIS program and I thoroughly enjoyed the information shared. I pulled together my notes from the meeting and for this newsletter so that you could get a glimpse of what happened. I found it difficult to condense the information I gathered into a small narrative because all the information was valuable.

Jim Cretsos professionally introduced and opened the program. He introduced Victoria Whipple, SOASIS Chair, and invited her to say a few words. Victoria spoke about her placement in the organization, her history, and how she came to be here with SOASIS. She spoke of the benefits she's received while being a member, such as professional affiliation recognition, references, and networking, etc. Jim introduced Karen Marsh, a past Chair of SOASIS, Chair of the SOASIS Awards Committee, and Chair-elect of ASIS' SIG/MED, and Elna Saxton, SOASIS most recent past chair. Jim then introduced me, as a guest from their sister chapter, I-ASIS, and spoke fondly of our efforts and who we are to the organization.

The presenter for the program was Alice Cornell, University of Cincinnati Archivist, Editor of the University Digital Press and Newsletter. She presented a digitization project which was recently published by the University of Cincinnati's Digital Press (, "George Catlin (1796-1892): The Printed Works."

George Catlin was a writer, a collector, and a painter. As a painter, he traveled the Northwest in the early-mid 1800s and painted scenery, which historically represents many aspects of Western-Americana, such as dress, traditions, song, dance, community, and environment.

Alice presented the publication and demonstrated its access features, navigation, supplemental intellectual content, and relational attributes. She spoke about the dedication of the three full-time employees who worked on the product, the support from their organization, and equipment used.

This is a digital library of text and images using ImageBase 5 software that stores the data, provides a graphical user interface, categorizes content, and supplies access. There are over 600 pieces in this collection. A supplemental index was added with complete catalog entries for each piece. A bibliography was also added for each piece as well, using ProCite.

The images were relationally linked to their area location on a map. If the user accessed just the map, he/she could click on an area and access the paintings that were created in or about that area and vice versa.

The significance of the Digital Press CD is that the cataloguing, bibliography, and indexing were all done in-house. They chose to specialize in Western-Americana, the strength of University of Cincinnati's archival collections. The product integrates a wide variety of formats, focusing on the original works. The product is searchable using the ImageBase 5 software. Through lessons learned, they are now writing their own software to meet their specific needs for their next project. This will be able to search across collections. This project supports preservation, in that it gives the user the ability to research before handling.

For more information on this digital publication, please visit the University of Cincinnati's Digital Press Home Page at

Allison R. Kopczynski,
I-ASIS Program Chair/Chair-elect

The State of (Electronic) Information in the State of Indiana

I-ASIS/INSLA November 1998 Joint Meeting Report

Indiana is a very good place to be in terms of new developments in information networking. The selection of the state as the networking control center for the new high speed Abilene network, coupled with advances in the state's information resources, contribute to an exciting atmosphere for information technology. Still, the state has a way to go to get a solid information infrastructure in place.

These were a few of the ideas put forth by a panel of academic, business and government representatives as they discussed "The State of (Electronic) Information in the State of Indiana." About 40 persons took part in the joint meeting of the Indiana Chapter of the Association for Information Science (I-ASIS) and the Indiana Chapter of the Special Libraries Association (INSLA) November 11 in Indianapolis.

Moderator Patsy Allen - the incoming I-ASIS Chair - began the program by explaining each of the four panelists would make a few introductory remarks. Then the floor would be opened for questions and a general discussion.

The first speaker was the Special Assistant for Digital Libraries and Distance Education in Indiana University's Office of the Vice President for Information Technologies, Gerry Bernbom. He discussed Internet2 which, he pointed out, is not a network. Instead, it's a collective name for an organization including about 130 research institutions. I2 has two emphases: engineering and applications. The applications are pushing the engineering side of network design to put new things in place. I2 will do things differently than the present Internet. For example, it's concerned with Quality of Service - the concept of a guarantee of the timely arrival of packets in the right sequence. There's also multicasting, the delivery of the same stream of packets to multiple destinations without having to spawn too many copies. I2 is also concerned with the development of standards for interoperability.

While I2 is not a network, Bernbom noted, Abilene is; it's a physical backbone being built as a project of I2. It'll be a testbed for advanced research applications. It won't succeed the Internet; instead, it'll help us learn how to design the networks that will succeed the Internet. IU has been selected to run Abilene's network operations center at the Indiana University-Purdue University at Indianapolis (IUPUI) campus. You can find more information about I2 at More information on Abilene may be found at ilene/. The next speaker was Rick Brown, the Director of Marketing and Operations of the Access Indiana Information Network. Access Indiana, he began, started in 1995. It's a comprehensive gateway to information about the State of Indiana. It's one of the few self-funded state networks in the nation; no tax dollars support it.

Access Indiana, Brown said, provides information from all 90 state board and organizations. Users can search this information at no charge. Access Indiana also provides people with the ability to transact business with the state. Indiana was the second state in the nation to provide "Rapid Renewal" for automobile plates online. Businesses can interact with the state ad get information such as driving records, whether doctors are licensed in the state, and so forth. This ability makes things more efficient both for the state and for business. Over the next year, Brown said, it should be possible to file income taxes online with the state. More information on Access Indiana may be found at AI's Web site:

The next panelist was Jack Carr, the Vice President of IQuest Internet, Inc. Iquest Internet is an Internet service provider (ISP). Founded in 1986, the company now has about 40-thousand dial- up customers, with 255 using leased lines. It's a $30-million concern providing dial-up access for residential customers, access for businesses, Web page hosting and server hosting. Carr said the future of the ISP business includes items such as "virtual private networks," using the Internet to do private networks and permit secure transactions between remote locations. This area is hot in corporate America, he said. You can get more information on Iquest Internet at

The last panelist to make introductory remarks was Millard Johnson, the executive director of the Indiana Cooperative Library Services Authority (INCOLSA). He had a few words about INCOLSA's INSPIRE suite of databases. INSPIRE is downloading more text - 72 thousand pages a day - than anyone else. On Mondays, INSPIRE's peak day, the figure exceeds 100 thousand. INSPIRE's suite of 13 databases serve any citizen in the state - 5.5 million people.

Johnson said INCOLSA got started with INSPIRE about five years ago. There were nine library networks in the state, making consolidation necessary. It was obvious that the Internet would change everything. INCOLSA got together the important players in Indiana librarianship, including academic and public libraries, the Indiana State Library, and the Indiana Library Federation. The message went out in a series of "Windows on the World" (WOW) workshops, letting people know what could be done and what could happen. Johnson said there were two messages that came through. First, information is the stuff of business for the 21st Century, and a good information infrastructure is essential for competition. Second, people will come to places where there are good schools, good quality of life and good libraries. More information about INCOLSA is available at

At this point, the floor was opened for questions. A wide-ranging discussion ensued. Here are some of the highlights:

IU's Ralf Shaw asked what about Indiana is good or bad for information systems. Bernbom responded that Indiana is one of the most exciting places in the country right now for networking. The selection of IUPUI as the networking control center for Abilene has put us closer to the networking center of the world than we've been before. We're also managing high speed connections to Asia and the Pacific Rim. Carr agreed that Indiana is an exciting place for networking right now. He sees the telephone companies as the most limiting factor in further development. Johnson said Indiana has no nature advantages in climate or geography. The future of technology and processing is all based on brainpower. There must be something here, Johnson said, to attract the people who can do it. Indiana has an advantage, he said, with a very conservative legislature historically interested in keeping taxes low.

Someone else asked about the impact the developing information industry will have on the Indiana job market. Will firms locating here bring their own people, or will they help people here who are looking for jobs? Carr answered that right now he can't find people who know the technology.

Allen wanted to know whether state agencies provide their own web content, train their own people, or bring in new people? Brown answered it varies from agency to agency. Agencies are now putting Internet knowledge in their position descriptions.

The meeting officially ended at this point, but informal conversations continued for some time. There was general agreement that this had been a very good discussion, and that I-ASIS and INSLA should try to plan another joint program.

Steve Hardin,
IASIS Reporter Extraordinaire

IASIS/SOASIS Joint Spring Meeting

The Indiana and the Southern Ohio Chapters
of the Association for Information Science Present:

S. Duncan Coleman on "Knowledge Management"

4:00 p.m., Wednesday, March 24, 1999

University of Cincinnati Faculty Club

Peter Drucker described our era best as the Age of Social Transformation: " economic order in which knowledge, not labor or raw material or capital, is the key resource..."

Some of us may not be aware of it, but we are all part of the knowledge business. Whether we work in a one-person library or public library, an academic or corporate information facility, or for an information service provider, we facilitate the transfer of knowledge. Knowledge Management is the "hottest" topic in our field today, and we are fortunate to have an expert to speak on that subject. His presentation will cover an overview of Knowledge Management, encompassing its historical roots, objectives, value potential, popular approaches and technologies, and challenges going forward. Mr. Coleman will also provide an integrating framework to describe underlying commonalities among elements of Knowledge Management and elements of Enterprise Architecture, Enterprise Data Management, and Enterprise Warehousing. Additionally, he will discuss the notion of "Ontology" as a theoretical foundation for Integrated Knowledge Management of the future.

Mr. Coleman is a Principal Consultant at NCR, specializing in enterprise architecture and integration management. Prior to joining NCR in 1995, Mr. Coleman owned and operated a variety of small businesses; served as a senior executive in three management consulting firms; and held senior management positions in engineering, manufacturing, product research and development, as well as government and commercial business development, and management systems. For two years, he was a Program Manager for the Defense Advanced Research Projects Agency (DARPA) in the area of electronic commerce deployment for supply chain optimization.

Mr. Coleman has been heavily involved in the development of Integration Definition (IDEF) methods for the U.S. Government since 1978, including the Federal Information Processing Standard for Enterprise Function/Process Modeling (FIPS-183) and Enterprise Information Modeling (FIPS-184). He has also been a principal source of Enterprise Integration Management Practices for the U.S. Air Force Medical Systems Agency (AFMSA), the Defense Tri-Service Infrastructure and Integration Management Program Office (TIMPO), and the Defense Information Systems Agency (DISA).

Mr. Coleman also served for over seven years as an Industry Advisor to the Knowledge Based Systems Laboratory at Texas A&M University School of Industrial Engineering, and is a past member of the Industry Advisory Panel on knowledge-based integrated information systems engineering at MIT's Sloan School of Management.


  • From I-74: Take I-75 (heading South).

  • From I-75 (North or South): Take the Hopple Street exit. Turn left at the light at the exit. You will be going east on Hopple Street, which becomes Dr. Martin Luther King Drive after crossing over I-75. Continue on Dr. Martin Luther King Drive past Clifton Avenue to the bottom of the hill where you will see the Langsam Library garage to your right. Turn right at the stoplight and park at the Langsam Library garage to your right or the CBA garage to your left.

  • From I-71 (heading South): Take the William Howard Taft Road exit. Continue west on William Howard Taft Road to Jefferson Avenue. Turn right just before the stoplight on Jefferson Avenue to Dr. Martin Luther King Drive. Turn left at Dr. Martin Luther King Drive and continue west to the bottom of the hill. Turn left at the stoplight and park at the Langsam Library garage to your right or the CBA garage to you left.


The Club Room of the University of Cincinnati Faculty Club (lower level). The UC Faculty Club is the building on the left side of Campus Drive, a few steps from either garage.

Refreshments will be provided.

Registration Cost:

$10.00 for ASIS members; $13.00 for non-members

RSVP by Noon, Monday, March 22, 1999

Please make your reservations with any of the following (pay when you come to the meeting):

Patsy Allen,
P.O. Box 501633
Indianapolis, IN 46250-1633
(317) 595-8628

Kentucky & Ohio
E-mail: Jim Cretsos,
Cincinnati: Elna Saxton, (513) 556-1413
Dayton: Patricia Carter, (937) 865-6800, Ext. 609

James M. Cretsos
10701 Adventure Lane
Cincinnati, OH 45242-4246
(513) 791-8244

For more information about Indiana ASIS please visit us at:

Questions? Please write to Allan R Barclay (