of The American Society for Information Science

Vol. 26, No. 3

February/March 2000

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ASIS Summit 2000 Plans Well Underway

As the Bulletin goes to press, the Preliminary Program for Defining Information Architecture, the ASIS Summit 2000 Conference, April 7-9, in Boston is being distributed to potential attendees. All ASIS members interested in attending this conference are urged to register as soon as possible because attendance will be limited.

While every information system has an architecture by default, planned information architectures are more effective at enabling users to find the information they need by supporting quality searching and browsing. As more and more organizations recognize the potential advantages of planned architecture, demand for skilled professionals grows. However, the field is relatively new and ill-defined; there is no consensus regarding the disciplinary background, skill sets and expertise that validate architects.

 This ASIS-sponsored conference will provide the first inter-disciplinary venue for

  • creating a shared definition for information architecture;
  • outlining the types of expertise that should contribute to the practice of information architecture; and
  • understanding the role of the information architect within different settings.

Members of the Program Committee for ASIS Summit 2000 are Gary Marchionini, University of North Carolina, Chapel Hill; Victor Rosenberg, University of Michigan; and Louis Rosenfeld, president, Argus Associates. Among the speakers schedule for the conference are Gayle Curtis, creative director, Vivid; Clement Mok, chief creative officer, Sapient; Andy Dillon, professor, School of Library and Information Science, Indiana University; Matthew Koll, fellow, AOL; and Alison Head, Alison J. Head & Associates.

For more conference information, including registration forms and fees and complete program details, please visit the ASIS Summit 2000 Website: www.asis.org/Conferences/Summit2000/

Nominations Sought for 2000 ASIS Annual Awards

Research Award

The ASIS Research Award recognizes a systematic program of research in a single area at a level beyond the single study and recognizes outstanding research contributions that have had a significant and recent impact on the field.

Eligibility : The award is open to all individuals in the field of information science. 

Nominations: Any person may nominate candidates for the award. 

Nomination Package: All nominations must include substantiating documentation to demonstrate the nominee's record of research. Copies of publications or other works may be included if they contribute to an understanding of the nominee's work. Deadline: June 15

Outstanding Information Science Teacher Award

This award, co-sponsored by Institute for Scientific Information, recognizes sustained excellence and the unique contributions of an individual in the teaching of information science. The honor carries a cash award of $1000 and up to $500 travel reimbursement to the ASIS Annual Meeting. 

Eligibility: Any individual directly involved in teaching some aspect of information science on a continuing basis, regardless of ASIS membership, is eligible.

Nominations: Nominations must be made by ASIS members. 

Nomination Package: Nominating papers must include the nominee's name and address, a 250-word statement of qualifications and nominee's 3-page resume and should be accompanied by supporting evidence, letters of recommendation and testimonials. Deadline: July 1

UMI Doctoral Dissertation

The UMI Doctoral Dissertation honors outstanding achievements by information scientists in the completion of dissertation projects. The award consists of a $1000 cash award and $500 travel reimbursement to the ASIS Annual Meeting.

Eligibility: All information scientists who have completed their dissertations within the past year are eligible. 

Nomination Package: Nomination packages must include a full dissertation in reproducible format and a letter of endorsement from the dissertation advisor.

Deadline: June 15

ISI Doctoral Dissertation Proposal Scholarship

Co-sponsored by ASIS and the Institute for Scientific Information, this scholarship fosters information science research by encouraging and supporting doctoral students with their dissertation research. The award consists of $1500 and $500 travel reimbursement to the ASIS Annual Meeting.

Eligibility: All active information science doctoral students enrolled in institutions granting doctoral degrees are eligible. Students must have completed all course work and have received acceptance of their dissertation proposals.

Nomination Package: Include in 10 double-spaced pages or less a description of the research; schedule for completion; budget and budget justification; names of dissertation advisor and committee members; a letter of endorsement from the student's advisor; and a curriculum vitae. Deadline: July 1

Pratt-Severn Student Research Award

This award recognizes substantive work performed by students in the field of information science and encourages research and writing. Since 1996 it has been sponsored by Pratt Institute, School of Information and Library Science, on behalf of the late David Severn, a 1968 Pratt Alumnus. The award consists of $500 travel expenses and full registration for the ASIS Annual Meeting.

Eligibility: Any student in a master's degree-granting institution can submit a paper that falls within the scope of the Journal of the American Society for Information Science. Doctoral theses are not eligible.

Nomination Package: The author's name should not appear on the paper itself. The author should be identified only in the accompanying cover letter. The package should include endorsement of the paper by a faculty member. Deadline: June 15

Best JASIS Paper Award

This award recognizes the best refereed paper published in the Journal of the American Society for Information Science (JASIS) each year. Since 1997 it has been sponsored by John Wiley and Sons, Inc. The award consists of $1500 and $500 travel reimbursement to the ASIS Annual Meeting.

Eligibility : All papers published in the volume year of JASIS preceding the ASIS Annual Meeting are eligible for the award. ("Perspective" articles are eligible). Authors need not be members of ASIS to be eligible for the award.

Nominations : No nomination procedure is used for this award. All eligible papers are considered.

Award of Merit

The Award of Merit, ASIS' highest honor, is awarded annually to an individual who has made significant contributions to the field of information science, either through the expression of a new, revolutionary idea; the development of better information dissemination techniques; substantial research efforts; or outstanding service to the information profession as evidenced by successful efforts in the educational, social or political processes affecting the profession.

Eligibility: The award is open to all individuals in the field of information science, regardless of nationality, membership in the Society or other limiting factors.

Nominations: Any ASIS member may nominate candidates for the award. In addition, nominations will be made by the Award of Merit Nominating Committee. 

Nominations Package: All nominations must be accompanied by substantiating documentation to include the nominee's name, address, a biographical sketch and a description of the particular work or works for which the nominee is to be commended. Copies of publications or other works should be included if they contribute to an understanding of the nominee's work and support the nomination. Five complete copies of a nomination must be sent to HQ.  Deadline: July 1

Watson Davis Award

The Watson Davis Award recognizes an individual member of the Society who has shown continuous dedicated service to the membership through active participation in and support of ASIS programs, chapters, SIGs, committees and publications.

Eligibility: Candidates must have been ASIS members for at least five years. Prior Watson Davis Award winners, members of the Watson Davis Jury and the Membership Committee chair in the year that the award is given are not eligible. Nominations may be made by any member of the Society,  jointly by any chapter or SIG or any other official unit of the Society.

Nomination Package: Each nomination must be accompanied by documentation which includes at least the following: a letter of nomination with supporting reasons for the choice of the candidate (specific information about the quality and length of service of the nominee, with careful consideration given to the words continuous, service and membership); comprehensive list of the contributions of the member to ASIS; and supporting letters of nomination that provide additional details on the nominee's contributions to the Society.

Deadline: July 15

Best Information Science Book Award

This award recognizes the best book published in the field of information science the preceding year.

Eligibility: Any book in the broad area of information science is eligible. Authors need not be ASIS members.  

Nomination: Nominations are accepted from publishers and individuals, regardless of ASIS membership.

Nomination Package: Publishers must submit two copies of each title being nominated; individuals nominating books need not send copies of the books, but should provide full bibliographic references for each title. Deadline: June 15

ISI/ASIS Citation Analysis Research Grant

This grant supports research based on citation analysis by encouraging and assisting individuals with their research. Citation analysis is broadly defined, including but not limited to analyses using resources developed by ISI. Because of the limits proposed by timing considerations, the grant may be made for research underway as well as for new research proposed. The grant consists of $3000 and $500 travel reimbursement to the ASIS Annual Meeting.

Eligibility: Any individual is eligible without regard to nationality, membership in the Society or other limitation. The Grant is a once-in-a-lifetime award.

Proposals: Global proposals are sought and may be submitted by anyone. Nominations should be mailed to ISI/ASIS Citation Analysis Research Grant, ISI, 3501 Market Street, Philadelphia, PA, 19104.

Proposal Package: Include the following: name, address, affiliation and brief biography of applicant(s); brief statement of the research problem not to exceed a maximum of 1000 words (double-spaced); description of the research design and methodology, including details of how citation data will be used; discussion of the expected impact of the research results. Proposals may be submitted in hard copy, e-mail or fax. Deadline: June 15

James M. Cretsos Leadership Award

This award recognizes a new ASIS member who has demonstrated outstanding leadership qualities in ASIS activities. 

Eligibility: Any ASIS member who has been a member for no more than seven years (including years as a student member, if applicable) at the time the award is made is eligible to receive the award. Prior winners of this award, members of the current jury and the chair of the Leadership Committee in the year that the award is given are not eligible.

Nominations: Nominations may come from any member of the Society.

Nomination package: Nominating letter; no more than two pages of data, including  name of the award; name, title, affiliation, address, telephone number of nominee; name, title, affiliation, address, telephone number of nominator; year the nominee joined ASIS; ASIS activities (SIG, chapter and/or student chapter); participation in chapter programs; participation in chapter or SIG publications; chapter/SIG projects; ASIS committees; and recruitment/retention activities. No more than five letters of support and no more than two supporting documents. Deadlines: July 15

SIG/STI BIOSIS Student Award

The SIG/STI BIOSIS Student award recognizes an outstanding library and/or information science student with an interest biological information. The award consists of a cash grant funded by BIOSIS to provide partial support for attendance at an ASIS Mid-Year or Annual Meeting.

Eligibility: Any student enrolled full-time or part time in a graduate program in library and/or information science with a demonstrated interest in biological information is eligible (full-time enrollment will be given preference). ASIS student membership is not required.

Nomination Package: An application form should be completed and submitted to SIG/STI. Application is available online at www.asis.org/SIG/SIGSTI/bioapp2k.html. For more information contact Dr. Jian Qin at 315/443-5642; by fax at 315/443-5806;or by e-mail: jqin@syr.edu  Deadline: March 15

SIG/STI Chemical Abstracts Service Student Award

The SIG/STI CAS Student award recognizes an outstanding library and/or information science student with an interest in chemical information. The award consists of a cash grant funded by Chemical Abstracts Service to provide partial support for attendance at an ASIS Mid-Year or Annual Meeting.

Eligibility: Any student enrolled full-time or part time in a graduate program in library and/or information science with a demonstrated interest in chemical information is eligible (full-time enrollment will be given preference). ASIS student membership is not required.

Nomination Package: An application form should be completed and submitted to SIG/STI. Application is available online at www.asis.org/SIG/SIGSTI/chemapp2k.html. For more information contact Dr. Jian Qin at 315/443-5642; by fax at 315/443-5806;or by e-mail: jqin@syr.edu  Deadline: March 15

Chapter-of-the-Year Award

This award recognizes outstanding chapters for their contributions to ASIS and the advancement of information science.

Eligibility: All ASIS chapters in good standing are eligible to receive this award. There is no limit on the number of times a chapter may win the award, and more than one chapter may win in a given year. 

Nomination Package: Six copies of the Chapter Annual Activities Report and Chapter-of-the-Year Criteria and Checklist and attached documentation.

Deadline: August 15

Chapter Member-of-the-Year Award

This award recognizes the service of an individual to a particular chapter. It is given for significant contributions to the membership of the chapter through participation in and support of its meetings and publications, fund-raising, recruitment or other significant activities. This award recognizes contributions at the local level.

Eligibility: Any ASIS member who is currently a member of the nominating chapter is eligible to receive this award.

Nominations shall be solicited by mail from the chapter chairs by the Chapter Assembly Director. Nominations can be made by any ASIS member, but are to be associated with the nominee's activities in a particular chapter.

Nomination Package: Include a nominating letter with a 250-word description of the contribution for which the person is nominated; the completed Chapter Member-of-the-Year Nomination Form; no more than two letters of support; no more than two supporting documents; and a 50-word citation which may be used for publicity, if the person is chosen to receive the award. Deadline: July 1

Chapter Event-of-the-Year Award

This award recognizes the best event held by a chapter (or jointly by two or more chapters) during the previous year (July-June).

Eligibility: Any type of chapter event is eligible, including technical programs, seminars, panels, workshops, CE courses, product exhibitions, tutorials, fund raisers or other events. Joint events held with other associations are also eligible.

Nomination Package: Include a nominating letter which contains a 250-word description of the event which is being nominated; name, address, phone number and chapter name of the person who is submitting the nomination; no more than two letters of support; no more than three supporting documents; 50-word citation which may be used for publicity, if the event is chosen to receive the award. Deadline: July 1

Chapter Publication-of-the-Year Award

This award recognizes the best publication produced by a chapter (or jointly by two or more chapters) during the previous year (July-June).

Eligibility : Any type of chapter publication is eligible, including newsletters, meeting proceedings, directories or other publications. A publication must be in a format that is readable/usable by the jury members. Any electronic and/or self-published material should be sent to HQ in order to be considered. (See Chapter Electronic Publications-of-the-Year Award)

Nomination: No nominations procedure is used for this award. All chapter publications produced in the award year are automatically eligible.

Deadline: July 1

Chapter Electronic Publication-of-the-Year Award

This award recognizes the best electronic publication produced by a chapter (or jointly by two or more chapters) during the previous year (July-June).

Eligibility: Any type of electronic chapter publication is eligible, including homepages, meeting proceedings, directories or other electronic publications. To be considered, a publication must be in electronic format that is available to the jury members via the internet or on disk.

Nomination : ASIS Headquarters will publicize the request  for nominations in the Bulletin of the American Society for Information Science, ASIS listservs, and  other appropriate channels.  Nominations can also be solicited by Chapter Assembly, its director,  deputy director and advisors..

Deadline: July 1

Student Chapter-of-the-Year Award

This award recognizes outstanding student chapters for participation in, and contributions to, ASIS and the advancement of information science.

Eligibility: All ASIS student chapters in good standing are eligible to receive this award. There is no limit on the number of times a student chapter may win the award, and more than one student chapter may win in a given year.

Nomination Package consists of the Student Chapter Annual Activities Report and Student Chapter-of-the-Year Criteria and Checklist and attached documentation shall comprise the nomination package.

Deadline: July 31

SIG-of-the-Year Award

This award recognizes outstanding professional accomplishments and activities of an ASIS Special Interest Group.

Eligibility: All active ASIS SIGs are eligible to receive this award. More than one awardee may be chosen in a given year. The same SIG may receive the award in consecutive years.

Nomination Package: SIG Annual Activities Report and SIG-of-the-Year Criteria and Check-list and attached documentation.

Deadline: August 15

SIG Publication-of-the-Year Award

This award recognizes the best publication produced by a SIG (or jointly by two or more SIGs) during the previous year (July-June).

Eligibility: Any SIG publication is eligible, including newsletters, transactions, directories or other publications. A publication must be in a format that is readable/usable by the jury members. Any electronic and/or self-published material should be sent to HQ in order to be considered.

Nominations: Since the SIG publications are automatically submitted to ASIS Headquarters, there is no formal nomination package for this award. ASIS Headquarters shall provide copies of the eligible publications to the members of the jury.

Deadline: The first phase of the process shall be completed by July 15

SIG Member-of-the-Year Award

This award recognizes the service of an individual to the program of a particular SIG. It is given for significant contributions to the membership of the SIG through participation in and support of its events at the Annual and Mid-Year Meetings, its publications and its other activities. 

Eligibility: Any ASIS member who is currently a member of the nominating SIG is eligible to receive the award. More than one awardee may be chosen in a given year. The same person may not receive the award in two consecutive years.

Nomination package: A nominating letter, briefly describing the contributions of the nominee to a specific SIG; list of the nominee's contributions to current SIG activities, no more than two letters of support; and no more than two documents illustrating the nominee's SIG activities.

Deadline: August 15

 Awards will be presented at the ASIS Annual Meeting, November 13-16, in Chicago, unless otherwise noted. Send nominations to ASIS HQ addressed to "Name of the Award," unless otherwise stated. For more information or for copies of complete guidelines for the ASIS Awards, contact ASIS Headquarters at 301/495-0900.

News from ASIS Chapters

The Southern Ohio ASIS Chapter (SOASIS) had a busy fall season with monthly meetings and annual events for its members. The SOASIS Annual Chapter Meeting in September featured ASIS student member and doctoral candidate Suzie Allard, speaking on Digital Libraries: Taming the Information Frontier for Users. Her talk was followed by the presentation of the Chapter's 1999 awards: SOASIS Outstanding Member: Elna Saxton; John Kahles Membership Award: Jim Cretsos; Heberle Eyles Leadership Award: Victoria Whipple.  ASIS Anniversary Recognition Awards (boxed ASIS pin) were awarded to Theodore Allan Morris - 5 years; Edward D. Garten - 10 years; Marjo M. van Patten - 20 years; and Jim Cretsos - 40 years. This meeting also marked the successful culmination of a SOASIS campaign to start an ASIS student chapter at the University of Kentucky. Fifty-six students from the University of Kentucky joined ASIS. A tour of the 60-million-dollar William T. Young Library preceded the meeting.

In other fall activity, in October, SOASIS held its annual workshop on Push Technology. Then, in November, SOASIS met at LEXIS-NEXIS, where former ASIS president Don King spoke on Electronic Journals: Bytes Out of Myths and Bits of Reality.

The new ASIS Student Chapter at the University of Kentucky held its first meeting in November on  the very same day the ASIS Board of Directors approved the chartering of this student chapter.  John W. D. Connolly, director at the University of Kentucky Center for Computational Sciences, spoke on Computers, Networks, Grids and Portals.

The Potomac Valley Chapter (PVC) of ASIS planned a January meeting on XML: A Standard for All Seasons, a discussion of the heir apparent to HTML as the markup language of the Web. The program schedule included an overview of XML by Mike Cunningham of the Harvard Computing Group and demonstrations by vendors.

When it is getting harder to get busy people together . . .

It's difficult to bring people together for a chapter planning meeting, especially when they are separated by great distance. On November 19, 1999, Indiana Chapter of ASIS (I-ASIS) officers and advisors held their first business/organizational meeting of the administrative year - online.  From Terre Haute to Bloomington to Indianapolis, we held our meeting in one virtual meeting place, using e-mail.

An announcement and detailed agenda were distributed in advance via e-mail. A meeting process was put in place. Just like any other chapter meeting, the chair set the meeting time, beginning and end, and would facilitate the meeting; however, because it was held over e-mail, it became evident that more control of the discussions was needed.  Each agenda item was allotted five minutes to avoid monopolization of the discussion. For those five minutes the participating members could send their thoughts, ideas, suggestions/recommendations about that specific agenda item. At the end of the five minutes (or the end of the discussion) we decided whether we needed more time or whether we could come to consensus, close the topic and move on the next agenda item.

The virtual meeting picked up momentum as messages were being posted. The enthusiasm was there; streams of thought followed one after another. The results were impressive, to say the least. All who were "present" participated. There were no barriers to communication. Complex problems were solved. It evolved into a grand brainstorming session and a highly productive meeting. I kept the e-mails, compiled them into one document, then distributed them to the officers and advisors via e-mail. I strongly encourage other chapters to pursue this alternative method of meeting and would be more than happy to share the details of the process.  If you are interested, please contact me at arkopczy@iupui.edu

Allison R. Kopczynski

News About ASIS Members

Nancy K. Roderer, formerly coordinator of the Associate Fellowship Program of the National Library of Medicine, has assumed the position of head of the Johns Hopkins University William H. Welch Medical Library. In addition, she serves as interim director of the Division of Biomedical Information Sciences.

Miriam A. Drake, dean and director of the Library & Information Center at the Georgia Institute of Technology, has announced her intention to resign, effective at the beginning of the year 2001. In addition to handling the operation and management of library and information services, Drake serves as Georgia Tech's archivist and records manager. She has been at Georgia Tech since 1984.

Several ASIS members were among those honored in January by ALISE at its annual awards luncheon. Carol Tenopir, University of Tennessee, and Danny Wallace, Kent State University, were co-winners of the ALISE Excellence in Teaching Award. Allyson Carlyle, University of Washington, received the ALISE Research Paper Award for "Developing Organized Information Displays for Complex Works: A Study of User Clustering Behavior"; she also received an OCLC/ALISE Library and Information Science Research Grant for "Clustering Fiction Works to Improve Online Catalog Displays." Keith Wilson Cogdill, University of North Carolina, Chapel Hill, received an ALISE Dissertation Award Certificate of Recognition for "The Information Needs and Information Seeking of Nurse Practitioners." Don Fallis and Martin Fricke, both from the University of Arizona, received a research grant for "Verifiable Health Information on the Internet." Myke Gluck, Florida State University, received the Pratt-Severn Award. John Richardson, University of California, Los Angeles, received a grant for "An English-Russian Dictionary of LIS Terminology."


To "T" or Not to "T"

The members of ASIS
Are perplexed to the point of distress:
"If we tack on that 'T'
For 'Technology,'
Will our numbers grow greater - or less?"

                                               Anonymous


How to Order

@ 2000, American Society for Information Science